Office Assistant

Office Assistant

We are looking for a detail-oriented part-time Office Assistant to join our team in Seattle, Washington. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys managing diverse office operations to ensure smooth day-to-day functionality. The role involves coordinating with vendors, maintaining office supplies, and supporting administrative needs to promote a productive workplace.

Responsibilities

• Part-time (20 hours a week)
• Oversee daily office operations, including organizing inventories, maintaining facilities, and ensuring the workspace remains functional and welcoming.
• Schedule and manage maintenance tasks by coordinating with service providers such as landscapers, handymen, and vendors.
• Identify and address building maintenance needs proactively, resolving issues by working with relevant teams.
• Monitor office supplies and snacks, placing timely orders to ensure availability.
• Manage incoming and outgoing mail while collaborating with Executive Assistants to align with office schedules and events.
• Plan and prioritize operational tasks to guarantee seamless workflows for staff and visitors.
• Build relationships with external vendors and clients to meet internal operational requirements.
• Perform receptionist duties such as answering calls, greeting visitors, and directing inquiries.
• Handle clerical tasks, including document scanning and filing to maintain organized records.
• Assist in coordinating office activities and ensuring alignment with organizational goals.

Requirements