Program Assistant (Student Assistance Services)

Position Overview

This specialized position is responsible for technical work and maintaining the data used to support the activities of Attendance Officers and Student Assistance Specialists. This employee creates and maintains analysis of reports generated by the student information system identifying trends areas of concern and areas of strengths. The employee completes assignments independently and usestheir own initiative to devise solutions and improvements to the databases spreadsheets publications and forms.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate :

• Provides administrative and clerical support to Student Assistance Services office.
• Tracks updates and maintains the Attendance Administrative Assistant / Registrar short-term and long-term Substitute List.
• Supports staff that provide Restorative Practices Substance Use Prevention and Intervention which includes maintaining all databases associated with those services and required reporting.
• Creates updates and maintains all lists division policies procedures and resources located in the document libraries for attendance officers and student assistance specialists.
• Maintains databases containing program data entering editing and correcting data as necessary; produces reports lists summaries and other documents from databases.
• Updates and maintains website content for Student Assistance Services.
• Tracks updates and maintains data for Restorative Practices Attendance Services and Student Assistance Services in student information systems and other database systems.
• Compiles necessary program data to create the needed statistics for the VDOE Annual State Report.
• Designs and creates surveys and evaluations to collect data for Individual and Group Support Restorative Practice Substance Use Education Class and other surveys as requested.
• Responds to inquiries from school staff central office parents and outside organizations regarding attendance substance use prevention / intervention and Restorative Practices.
• Participates in arranging events conferences meetings and other activities; assembles information prepares informational materials and locates and arranges for necessary space and services; maintains related expense and activity files and records.
• Processes office forms and documents such as purchase orders vouchers requisitions personnel action serves as timekeeper and sends to appropriate departments for action; maintains logs of such actions and follows up as necessary.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

Associates degree required; Bachelors degree preferred

Experience

Licenses and Certifications

Knowledge Skills and Abilities

Physical Requirements

The following provides a brief description of physical requirements for this position :

While performing the duties of this job the employee is regularly talking expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately loudly or quickly. The employee must possess normal cognitive abilities including the ability to learn recall and apply certain practices and policies. Frequently sitting and / or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.

Reports to : Supervisor Student Assistance Services

FLSA Status : Non-Exempt

Months / Days / Hours : 12 months / 254 days / 8 hours per day

Salary Level : Universal 8

Salary Scale : Range : $27.81-$35.79

Remote Work Eligible : No

Key Skills

Anti Money Laundering,Access Control System,Catering,Assessment,Communication

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 27 - 35