Real Estate Administrator

Job Description

Job Description

Our real estate client is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client / owner relations; assist property management team in maintaining invoice records and contacting vendors / setting up accounts.

Position Responsibilities

Job responsibilities include but are not limited to :

• Answer management phones and assist with tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages
• Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports
• Coordinate special events such as holiday events / parties, welcome lunches, book fairs, blood drives, food drives etc
• Maintain inventory of office supplies and property staff directory
• Monitor outside vendors for compliance of contracts and certificates of insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting
• Organize and code invoices
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received
• Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment
• Compiling and reviewing Tenant Billings and other miscellaneous charges
• Provide management team with aged delinquency reports and send delinquency letters

POSITION REQUIREMENTS

COMPENSATION

50-60K range DOE