Administrative Coordinator

Administrative Coordinator

Part time : 20 or more hours per week. We are looking for someone with a positive attitude, that can work independently. This position will handle organizational and administrative tasks including, collecting payments, customer service follows up, answering phones, using a multiple types software and interfacing with customers and suppliers. Strong organizational, writing and problem-solving skills.

The Administrative Coordinator position wears many hats and is the liaison between the business owners, management team, corporate office, and team members with oversight of the plant and company vehicles.

Essential Job Duties & Responsibilities :

• Answers telephone calls and resolves routine and complex inquiries (may be on call for customers at times)
• Maintains files by organizing and filing documents and locating specific & electronic files
• Responsible for gathering and collecting all jobs information.
• Enters new jobs into ServiceMaster Restoration 365, captures relevant customer and job information.
• Tracks jobs progress daily and reports to Manager as needed.
• Responsible for scheduling and confirming inspections with clients.
• Assists with collecting needed timesheets and other documents needed for payroll.
• Maintains office policies and procedures.
• Purchasing and tracking of all job materials and supplies.
• Inventory control of company supplies to also include; office supplies, water, coffee, etc. and research new deals and suppliers.
• Follows up with customers on work performed.
• Calls all customers to collect payments.
• Assists other departments and project managers within the company.
• Understands ServiceMaster operating systems and the services we offer.
• Oversight of the plant and company vehicles; cleanliness, safety, storage, equipment, keys and report any issues.
• Manages tools and equipment repairs.
• Responsible for company credit card and cashbox reconciliation.

Requirements & Qualifications :

Physical Demands and Working Conditions :

The physical demands are representative of those that must be met by an employee to perform the essential functions of this job.

Compensation : $17.00 - $19.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.