Office Assistant

Part-Time Office Assistant

Voda Cleaning & Restoration is a trusted provider of water mitigation, mold remediation, trauma cleanup, professional cleaning, and property restoration services. We are committed to professionalism, integrity, and customer care. As we continue to grow, we are looking for a detail-oriented and reliable Part-Time Office Assistant to help keep our operations running smoothly.

The Office Assistant will provide administrative support to the team, helping with scheduling, customer service, claims follow-ups, and job documentation. This role is ideal for someone who is organized, dependable, and comfortable working in a fast-paced environment. Prior experience in restoration, construction, or cleaning industries is a plus but not required.

Here are the primary responsibilities :

• Answer phones, respond to emails, and provide excellent customer service.
• Schedule and confirm appointments, dispatch technicians, and manage calendars.
• Assist with preparing job files, estimates, invoices, and insurance documentation.
• Enter and maintain customer information and project notes in company systems.
• Support marketing efforts (social media posts, BNI tracking, flyers, etc.).
• File, scan, and organize records to ensure compliance and efficiency.
• Communicate with subcontractors and vendors as needed.
• Perform general office tasks including ordering supplies, managing mail, and maintaining a clean and organized workspace.
• Other duties as assigned

Qualifications, education, and experience :

Working environment :