Senior Administrative Assistant

Sr Admin Assistant

The Senior Administrative Assistant provides support to meet the business needs of company upper management. Under moderate supervision, this job meets the daily requirements of upper management and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.

Key Responsibilities and Duties

Serves as primary administrative contact for upper management, working across all lines of business and with external agencies by answering telephone, taking messages and answering routine questions.

Provides support for daily upper management operations including meeting arrangements, travel and expenses.

Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.

Maintains master copies of organizational policy and procedure manuals and keeps them up to date.

Acts as a liaison between upper management and internal departments, ensuring effective communication and cohesion.

Maintains upper management calendars, contacts lists and provides ad-hoc support as needed.

Minimum Qualifications

Experience : Minimum of 5 years of executive and / or senior level administrative support experience, including direct support to multiple banking executive and senior-level leaders.

Meeting & Calendar Management : Maintains leadership calendars by scheduling meetings and calls for assigned executives, including agenda preparation and material coordination.

Communication Support : Facilitates clear and professional correspondence across departments and external partners and maintains confidentiality.

Travel & Expense Coordination : Arranges comprehensive travel itineraries for executives, including transportation, accommodations, and meeting coordination, while ensuring cost-effectiveness and compliance with company policies.

Information & Event Preparation : Supports planning and execution of events.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business tools.

Preferred Qualifications

Strong leadership, communication, problem-solving and strategic thinking skills, interpersonal skills and ability to build relationships across all levels of the organization.

Attributes : Professional demeanor with the ability to work independently in a fast-paced environment.

Role Specific Work Experience

No Experience Required; 2+ Years Preferred

Educational Requirements

High School Preferred

Physical Requirements

Physical Requirements : Sedentary Work

Career Level

3IC

Pay Range $29 - $43

EverBank, N.A. is an equal opportunity (EEO) employer, dedicated to maintaining a work environment free of bias, harassment, discrimination and retaliation. As an EEO employer, EverBank expressly prohibits discrimination, harassment and retaliation based on protected characteristics such as race, creed, ethnicity, color, age, religion, sex, sex stereotype, pregnancy, sexual orientation, gender, gender identity, gender expression, transgender status, marital status, national origin, ancestry, physical or mental disability, genetic history and information, or military or veteran status. Providing a safe, inclusive environment is a priority at EverBank and, consistent with that mission, EverBank considers all qualified applicants for employment regardless of protected status.