Research Program Coordinator

Job Details

General Notes

This is a grant funded position with an end date of August 31, 2029 and is renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

The Research Program Coordinator independently manages and coordinates multiple research projects within the healthcare system in the Department of Medicine, Internal Medicine research team. This individual will collaborate with clinicians, PhD researchers, and statisticians to lead and support a wide range of clinical and health services research initiatives. The ideal candidate will bring demonstrated experience in multi-disciplinary research coordination, grant development, patient data collection, and stakeholder engagement.

Responsibilities

Project Management

Develops and implements research study protocols.

Coordinates project timelines and schedules.

Manages project budgets and resources.

Prepares progress reports for investigators and sponsors.

Support the planning and design of new research projects. Contribute to research design, strategy, and stakeholder alignment.

Assist in developing, submitting, and reporting grant proposals and progress reports. Coordinate educational initiatives and support their effort reporting requirements, design metrics and analysis for their evaluation and implementation.

Participant Recruitment

Screens and enrolls study participants.

Obtains informed consent from participants.

Communicates with participants throughout the study.

Schedules interviews and data collection appointments.

Data Collection and Management

Collects and manages patient and laboratory data.

Ensures data quality and compliance with protocols.

Maintains accurate and complete records of research activities.

Manages research study databases.

Compliance and Regulatory Oversight

Ensures compliance with federal and institutional policies.

Prepares and submits IRB documentation.

Coordinates monitoring and auditing visits.

Maintains regulatory files and documentation.

Stakeholder Coordination

Liaises with community partners and stakeholders.

Coordinates with clinic sites and healthcare providers.

Manages communication with external collaborators.

Supports engagement with community advisory groups

KNOWLEDGE / SKILLS / ABILITIES

Skilled in planning, scheduling, and tracking research activities.

Proficient in verbal and written communication.

Knowledgeable about IRB processes and regulatory compliance.

Ensures adherence to ethical standards.

Skilled in data collection and management.

Ensures data quality and accuracy.

Effective in coordinating with internal and external stakeholders.

Required Qualifications

Bachelor's degree in a related field. Minimum of 3 years of experience in research coordination or a related role. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree or PhD in public policy, with a focus on security frameworks. Prior experience managing research projects and budgets in health sectors. Demonstrated capacity to coordinate interdisciplinary teams and conduct both qualitative and quantitative analysis. Experience in grant writing and contract acquisition exceeding $3 million. Certified Clinical Research Coordinator (CCRC) certification.

Salary Range

45,000+ depending on qualifications

Working Conditions

Standard office equipment

Repetitive use of a keyboard

May work around biohazards

Field work as necessary

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important   for applicants who are NOT current university employees or contingent workers :  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers :  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.