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Banquets Admin Support
Banquets Admin SupportTB ISLE RESORT LP • Aventura, FL, United States
Banquets Admin Support

Banquets Admin Support

TB ISLE RESORT LP • Aventura, FL, United States
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Job Details

Job Location

JW Marriott Turnberry Miami Resort & Spa - Aventura, FL

Job Category

Hospitality - Hotel

Description

Scope of Position

The Banquets Administrative Assistant works closely with Banquets Management team to provide support on all operations related tasks. He / she will be a key member of the Banquets team to ensure the flow of information is delivered accurately between banquets and other departments.

Position Requirements

  • Minimum 1-2 years of experience in administrative role preferred.
  • Professional demeanor appropriate for a luxury environment.
  • Prior luxury hospitality experience preferred.
  • Ability to maintain composure and objectivity under pressure.
  • Demonstrated ability to handle a multitude of tasks in an intense, ever-changing environment.

Responsibilities

  • Provide support to Banquets Department including typing, filing, answering telephones and emails, maintaining calendars, sorting mail, and up keeping of records.
  • Make photocopies and send faxes.
  • Attend Banquet Event Order meetings when required.
  • Update Banquet Event Order binders, logs, etc. on a daily basis.
  • Prepare all Pre-Convention binders as needed.
  • Complete daily payroll and gratuity distribution.
  • Track all vacation and sick day requests from Banquet Associates.
  • Capture and record minutes from assigned meetings.
  • Assist on banquet floor when needed.
  • Ensure all banquet checks are processed correctly and filed.
  • Maintain inventory of office supplies, and maintain office.
  • Coordinate and implement department activities and projects, as assigned.
  • Any other reasonable duties as required by management.

    • Education

  • High school diploma or GED.

    • Skills and Abilities

  • Ability to communicate in the English language. Second language is a plus.
  • Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.
  • Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).

    • Physical Requirements

  • Ability to sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; use telephone and computer keyboard on a daily basis.
  • Able to work in a fast paced environment.
  • Be physically fit in order to lift, pull and push items up to 10 pounds.
  • Also requires standing / walking / reaching and bending throughout shift.
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    Admin Support • Aventura, FL, United States

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