Contract Analyst Purchasing & Warehouse #3839

Job Description

Mt. Diablo Unified School District

Contract Analyst

PURPOSE

The Contract Analyst drafts oversees and assures proper compliance of districtwide

contracting for public works projects independent services contracts commodities

contracts and agreements. Adherence to sound business management principles and

requirements of Federal and State laws.

SUPERVISION

Reports to : Director of Purchasing and Warehouse

Supervises : No direct reports; assists all departments and sites with contracts and

bidding processes

ESSENTIAL FUNCTIONS

Contract Development and Administration : Prepares reviews edits and

monitors contracts for professional services construction maintenance

software public works and other agreements; ensures compliance with Board

Policy the California Public Contract Code Education Code and other

applicable local state and federal laws.

Contract Coordination and Approval Process : Manages the full contract

lifecycle from generation to execution including routing distribution

amendments extensions and filing; prepares Board docket recommendations

and contract documents for approval.

Records and Compliance Management : Serves as Custodian of Records for

all district contracts; develops and maintains a comprehensive contract database

• to track file and store documents according to legal and district requirements;

audits contracts and agreements for accuracy and compliance.

Legal and Policy Research : Conducts complex research on contract law

public works requirements prevailing wage and licensing to ensure legality and

conformance; provides recommendations and technical guidance to support

proper execution of contracts.

Job Description

Mt. Diablo Unified School District

Bidding and Procurement : Prepares and coordinates Requests for

Proposals (RFPs) competitive bids and public works solicitations; arranges

pre-bid meetings and bid openings; evaluates bid responsiveness and contractor

responsibility; drafts Board recommendations Notices of Award and Notices to

Proceed; reviews change orders and other contract modifications.

Collaboration and Communication : Communicates effectively with district

administrators site staff consultants contractors vendors attorneys and other

provides excellent customer service and fosters positive relationships.

Technical Expertise and Training : Provides guidance information and

training to staff on contract procedures compliance and best practices; assists in

developing and updating district contract management policies and procedures.

Documentation and Technology : Utilizes computers and standard office

software to prepare store and retrieve contract documents correspondence

and reports; maintains organized electronic and physical records.

Teamwork and Professional Conduct : Promotes teamwork and collaboration

within the department; participates in meetings contributes to group goals and

supports the mission and objectives of the District and Business Services

Department.

Performs other related duties as assigned for the purpose of ensuring the

efficient and effective functioning of the department

JOB REQUIREMENTS : MINIMUM QUALIFICATIONS

Education :

Any combination equivalent to : a Bachelors degree in Business from an

accredited institution and course work in purchasing business administration

accounting technology or program management and

Experience :

Three (3) years experience in accounting purchasing and / or contracting.

Additional education training or experience which demonstrates the ability to

perform the required duties may be substituted for a year of experience and degree such as construction management or paralegal specializing in

contract and / or education law.

Experience in drafting complex contracts for construction bids procurements

contracts and leases.

Required Knowledge :

School districts purchasing policies and procedures.

Applicable sections of State Education Code Federal Code and Public

Contract Code. Proficient in Google Docs Sheets and Slides; Excel; and

Internet searches.

Recordkeeping and report preparation techniques.

Operations of computer and assigned software.

Research and development skills / methods.

Oral and written communication skills.

Interpersonal skills using tact patience and courtesy.

Principles and practices of administration and training.

Correct English usage grammar spelling punctuation and vocabulary.

Modern office practices procedure and equipment.

Required Abilities :

Perform technical duties in the preparation of contracts and agreements.

Perform technical duties in the preparation management and depreciation of

capital assets.

Understand and follow oral and written directions.

Plan and organize work.

Meet schedules and timelines.

Work independently with little direction.

Maintain consistent punctual and regular attendance.

Sit or stand for extended periods of time.

Required Skills : WORKING CONDITIONS

Work Environment :

Office environment at a department office

Frequent interruptions and interaction with staff vendors and public

Physical Demands :

Dexterity of hands and fingers to operate a computer keyboard

Sitting or standing for extended periods

Seeing to read documents and monitor screens

Hearing and speaking to exchange information

Kneel bend at the waist reach overhead above the shoulders and

horizontally

Lift objects weighing up to 40 pounds.

LICENSES AND OTHER REQUIREMENTS

Valid California Drivers License may be required for some assignments

DOJ / FBI fingerprint clearance

TB test clearance

Classification : Classified

Salary Range : Diablo Managers Association Range 5

FLSA Status : Exempt

Bargaining Unit : DMA

Number of Days : 261

Date Adopted : April 27 2020

Revised : Pending Board Approval November 12 2025

Required Experience :

IC

Key Skills

Editorial,HR Management,General Services,Animation,API,Clinical

Employment Type : Full-Time

Experience : years

Vacancy : 1