CONFERENCE COORDINATOR

Event Coordinator

We are seeking a dynamic and detail-oriented Event Coordinator to join our team. This individual will serve as a key liaison between support departments and event hosts, managing all aspects of event coordination to ensure seamless execution. The ideal candidate is organized, proactive, and capable of handling the intricacies of planning events for executive-level and C-suite stakeholders. This position will report directly to the Conference Services Manager and assist with additional tasks as assigned.

Job Responsibilities

Event Planning and Coordination :

• Act as the primary liaison between internal teams (e.g., catering, audiovisual, IT, and facilities) to ensure all event needs are met.
• Collaborate with event hosts to recommend the best spaces and configurations to meet their needs.
• Develop comprehensive run-of-show documents, detailing step-by-step timelines and responsibilities for all event aspects.
• Oversee event setup, execution, and breakdown, ensuring all elements align with expectations.

Logistics Management :

Stakeholder Engagement :

Problem Solving and Adaptability :

Additional Responsibilities :

Qualifications :

Key Competencies :

Associates in Rapport are offered many fantastic benefits including medical, dental, vision, life insurance / AD, disability insurance, retirement plan, paid time off, holiday time off (varies by site / state), associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts (FSAs), paid parental leave, and personal leave.