Bid Specialist

Job Description

Job Description

This individual will be responsible for directing andcoordinating all aspects of proposal development in support of competitive andfollow-on government contract opportunities. This individual is responsible for the proposal process from pre-requestreceipt to final submission, including detailed project planning, analysis,developing outlines and schedules, compliance matrix, managing the writingprocess, conducting applicable team reviews including (red, blue or pink),printing and delivery.

Specific Accountabilities

Manages all aspects of proposal development andcoordinates activities of various proposal team members, including functionaland technical experts to achieve the proposal deliverables per the timeline andimplements recovery plans as required.

Ensuresopportunity Gating process is applied and with Sales support, leads Gate briefdevelopment, approval, and documentation.

Coordinates Level 1 Contract Tender Approvals(CTAs).

Prepares Terms of Reference / Capture Plans formajor proposals and business development opportunities.

Completes State, County, and GovernmentDepartment vendor registrations.

Works with Regional Sales Managers to complete SupportAgreements, including coordination of pricing structures.

Produces and maintains the proposal timeline,budget and presents status updates to the Steering or Executive Team onproposal activities.

Identifies and selects appropriate proposal teammembers and as Lead of the proposal process maintains team enthusiasm, interest,and provides the appropriate recognition to those contributing to the proposal.

Reads, interprets, analyzes, and preparesstrategies to develop formal written responses to customer and governmentRequests for Proposals (RFP's), Requests for Information (RFI's), SourcesSought Notices (SSN) and capability packages.

Interprets, understands, and develops thetechnical scope of work and develops strategies to ensure the customer'stechnical scope, company proposal response, and resultant awarded contract arecoherent and meet company internal return on investment, risk and contractualstandards.

Determines and uses key evaluation criteria tobe used when assessing new proposal and or business development opportunities.

Creates proposal outlines, cross referencecompliance matrices, edits written material, writes new material, proofreads,performs quality check of proposals, evaluation notices, and final proposalrevisions under tight deadline constraints.

Develops financial aspects of proposal responseincluding Cost Benefits Analysis (CBA), Return on Investment (ROI) scenarios,and associated pricing structures with the Business Unit and Sales Managers.

Models pricing scenarios using sector pricingmodels.

Develops preliminary pricing models as required andcoordinates validation and final pricing with the Business Unit.

Completes annual updates and maintains productpricing models and catalogues.

Develops proposal win strategies, creates andmanages proposal compliance checks, and conducts applicable theme workshops(blue, competitor, or compliance).

Prepares and manages applicable teams (red, blue,or pink) and team proposal reviews.

Develops responses to Evaluation Notices (EN),requests for Final Proposal Revisions (FPR's) and ensures all RFP amendmentsare adequately understood and addressed in proposal response.

Reads and interprets customer contracts andsubcontracts.

Leads hand-off successful bids toContracts / Program / Operations

Conducts lessons learned post-bid award / loss.

Assists management in proactively analyzing thecustomer, market and industry for potential opportunities for new businessdevelopment both within defined SBU long range plans and for future SBU's.

Plays an active role in discussions andnegotiations regarding potential proposal and business developmentopportunities in conjunction with the management team.

Develops or assists in developing andimplementing the strategic business unit (SBU) or site plans, over and abovesales objectives, budgets, projections and other programs to ensure the profit,growth and expansion of the SBU's / site products and services.

Carries out special projects as assigned.

TechnicalRequirements

Exceptionally strong interpersonal andcommunication skills and the ability to interact, negotiate, and resolveconflicts with peers, senior management, contractors, and customers.

Strong project management, planning,organizational, analytical, leadership, decision making, oral and writtencommunication skills.

Strong business writing skills.

Basic understanding of Financial Accounting calculationsand measures (GM, EBIT, ROS, etc)

Proficient in all MS Office Products withexceptional proficiency in MS Word and Excel.

Education or exposure to the application of proposalprocess methodology such as Shipley.

Thorough knowledge of company processes,instructions and export compliance.

Thorough knowledge of marketing and businessdevelopment concepts.

Thorough knowledge of the government contractingand proposal industry / environment.

University degree in business administration,communications, marketing, engineering or equivalent is preferred.

Background Information

Thetypical minimum level of education to perform this job competently isequivalent to completion of a university (bachelor) program in a specializedfield of study and work. The workrequires a sound understanding of the underlying theoretical principles andconcepts associated with the subject area and an understanding of the relationof these to the responsibilities of the job. This specialized training is often recognized by a degree and / orprofessional designation.