Operations and Planning Coordinator (Washington D.C.)

FLSA Status

Nonexempt

Earliest Start Date

Immediately

Salary

$70,000-$77,000+ negotiable depending on qualifications

Hours per Week

40 hours weekly

Hiring Department

Federal Relations

Required Application Materials

A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans - and people all over the world - through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System's thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

The University of Texas System is seeking a dynamic and detail-oriented Operations and Planning Coordinator to support its operations and activities in Washington, D.C. This position is responsible for managing and coordinating logistics and administrative processes for a wide range of internal and external including conferences, graduation ceremonies, engagements and other meetings, ensuring seamless execution and a professional and welcoming experience for all participants.

Essential Functions

• Event Planning and Execution

Coordinate the planning and execution of UT System events in Washington, D.C., including venue selection, catering, lodging, registration, event materials, communications, and related logistics to ensure a seamless and professional experience for all participants.

Archer Fellow D.C. Orientation and Graduation Week

Serve as the liaison for UT institution partners to ensure a high-quality business and visitor experience.

Coordinate travel and process reimbursements for UT System and institutional personnel.

Perform other duties as assigned to support the mission of the UT System Washington Office and The Archer Center.

Knowledge, Skills & Abilities

Required Qualifications

Preferred Qualifications

Working Conditions

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following : criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO / AA Statement

The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity / expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu .