Administrative Assistant

TeamPeopleFort Worth, TX

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Primary Function

The Administrative Assistant will provide comprehensive administrative support to the Meetings & Conventions team. This role involves managing contracts, purchase orders, payments, vendor setups, and monthly reporting processes. The ideal candidate will be detail-oriented, organized, and proficient in Microsoft Office tools, and other administrative systems.

Duties & Responsibilities

Processing Contracts for Signature :
Utilize Icertis Contract Management System for contract processing.
Handle new contract requests.
Upload final contracts.
Track contract expiration dates.
Setting Up New Purchase Orders (POs) :
Create new POs as needed.
Monitor PO payments.
Non-PO Payment Processing :
Process payments that do not require POs.
Vendor Management :
Set up new vendors in the Accounts Payable (AP) system.
Monthly Processing / Reporting :
Manage HCP Travel Transactions and Transfer of Value (TOV) reporting.
Reallocate pass-thru cost center expenses to Finance.
Material Approval Process (MAP) :
Enter and track new requests as needed.

Skills & Qualifications

Proven experience in administrative support roles.

Proficiency in Icertis Contract Management System and AP systems.

Strong organizational and time management skills.

Excellent attention to detail.

Ability to handle multiple tasks and prioritize effectively.

Strong communication skills.

Education & Experience

High school diploma or equivalent required.

Associate's degree or higher preferred.

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Administrative Assistant • Fort Worth, TX