Talent.com
Billing and A / P Coordinator

Billing and A / P Coordinator

Ainsworth Inc USRidgewood, NY, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!

Job Summary :

The Billing and A / P Coordinator plays a critical role in supporting the organization’s financial operations by performing a range of transactional and administrative accounting functions. This role requires accuracy, attention to detail, and the ability to manage multiple responsibilities within established deadlines. Assigned duties may vary over time and are determined based on departmental priorities, individual workload, and evolving business needs.

Key Responsibilities :

Billing

  • Accurately and promptly process client billing in accordance with SLAs and contractual terms.
  • Reconcile data from work tickets and ensure all information is properly recorded in the system.
  • Process billings in accordance with established guidelines.
  • Make necessary adjustments to billing transactions to ensure alignment with SLAs, contracts, or managerial directives.
  • Obtain appropriate approvals prior to invoice generation.
  • Distribute invoices to clients via mail, email, or upload portals as required.
  • Issue client credits in accordance with internal approvals and procedures.

Accounts Payable (A / P)

  • Process AP transactions, including sorting, coding, and matching invoices.
  • Enter and upload invoices into the accounting system.
  • Reconcile AP transactions and ensure alignment with vendor statements.
  • Monitor account activity and investigate discrepancies.
  • Research and resolve invoice issues collaboratively with internal and external stakeholders.
  • Maintain vendor relationships and respond promptly to inquiries.
  • Ensure subcontractors meet Master Service Agreement (MSA) and Certificate of Insurance (COI) requirements upon issuance of purchase orders.

    • Reception Support

  • Serve as the initial point of contact for all incoming Ainsworth service-related calls, ensuring prompt, courteous, and professional handling.
  • Accurately initiate service requests within the system and promptly route or transfer calls to the appropriate department, team, or zone based on client needs and call content.
  • Provide timely and effective communication to internal teams by relaying all relevant client and service information.
  • Perform general reception duties as required, maintaining a professional and service-oriented front-line presence.

    • Qualifications :

  • Strong analytical and problem-solving abilities, with a keen attention to detail.
  • Excellent verbal and written communication skills, with the ability to convey complex information clearly and professionally.
  • Proven ability to manage multiple tasks and priorities effectively in a fast-paced, dynamic environment.
  • Proficient in accounting software systems and Microsoft Office Suite (Excel, Word, Outlook); experience with business intelligence tools is a plus.
  • Demonstrated ability to work both independently and collaboratively as part of a team.
  • Exceptional interpersonal skills with the ability to build and maintain effective relationships with clients, colleagues, and senior leadership.
  • Highly organized, self-motivated, and adaptable to changing business needs.

    • Salary Range $52,000.00 to $55,000.00 / yr

    Why work at Ainsworth (a GDI company)?

    Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following :

    Benefits : Comprehensive health, dental and medical benefits, including wellness supports, 401k matching and generous vacation

    Rewards : Service milestones and peer recognition plus Employee Discounts and Incentives

    Flexibility : Hybrid working models, where applicable

    Diversity : An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

    While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

    Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

    Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .

    LI-Onsite

    serp_jobs.job_alerts.create_a_job

    Billing Coordinator • Ridgewood, NY, US