Assistant Director, BBA Outreach and Scholarships

Job Posting Title :

Assistant Director, BBA Outreach and Scholarships

Hiring Department :

Red McCombs School of Business

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit : https : / / www.mccombs.utexas.edu

Purpose

The Assistant Director will oversee student outreach and recruitment initiatives to support enrollment of undergraduate students. Oversees and administers scholarships for the undergraduate program while working closely with Development and University Compliance. Coordinates the internal transfer process.

Responsibilities

Responsible for strategy and execution of scholarship award criteria and selection process. Oversee the administration of BBA Scholarships for incoming and continuing students, which includes application management, scholarship selection, student notification, award processing, tracking and reporting requirements to meet compliance and stakeholder needs. Represent MSB on University committees pertaining to scholarships and related activities. Work with key stakeholders to develop strategy for scholarship awarding and with McCombs and University Development on scholarship criteria and eligibility. Coordinate corporate and departmental scholarships. Disseminate scholarship information and conduct meetings with students regarding scholarship criteria and eligibility. Initiate and lead undergraduate scholarship committees.

Direct recruitment programming strategy to promote BBA Program. Generate and maintain data analytics for BBA freshman admission statistics. Serve on key committees or working groups across campus designed to recruit and yield top talent to UT. Coordinate with University stakeholders to meet with and advise prospective students.

Manage all aspects of the Internal Transfer Admission process for the McCombs BBA Program, with decision-making authority, for Fall, Spring and Summer terms. Determine exceptions for internal and external admission process applications. Initiate and lead the internal transfer committee. Generate and maintain data analytics for transfer admission statistics.

Supervise development and implementation of two on-campus overnight summer camps to recruit high school students. This includes oversight of application design, student selection, program execution, and reporting analyses to key stakeholders.

Manage outreach and recruitment staff, including work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions. Motivate employees to achieve peak productivity and performance.

Required Qualifications

Bachelor's degree and at least five years of experience coordinating or administering a program in a college or university academic program office.

Experience establishing strong rapport with students, faculty / staff, donors, and other external partners.

Demonstrated accuracy, initiative, attention to detail, and organizational skills.

Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment.

Previous success managing multiple projects, assessing work priorities, and ability to meet deadlines.

Proficient in the Microsoft Suite of applications, particularly Excel, and comfortable with learning new technologies.

Experience working with budgets, expenses, or other financial tracking responsibilities.

Supervisory experience leading professional staff with proven ability to coach, assess performance, and develop work plans.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Knowledge and experience in college admission and recruiting. Experience advising college students, event planning, and donor relations.

Experience giving presentations to various audiences of students and families.

Ability to speak Spanish.

Experience with University of Texas or McCombs School of Business academic and business policies and procedures.

Knowledge of UT policy and procedures relating to undergraduate student aid and scholarships with demonstrated success in administering scholarships.

Knowledge of various UT applications, such as FRMS, LASSO, VIP, Advisors Toolkit, Slate, DEFINE, Salesforce, and Canva.

A high level of proficiency in Microsoft Excel.

Salary Range

$72,000 annually

Working Conditions

Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation.

Some evening and weekend hours may be required during peak periods and special events. Requires overnight stay in residence hall during summer camp programming.

Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

This is an Austin, TX-based position and is eligible for occasional remote work.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.