Executive Assistant to Chief Executive Officer

Overview

Executive Assistant to the CEO at M.S. Rau. This high-profile role partners with the CEO to manage business and personal priorities, streamline operations, and protect the CEO's time for strategic initiatives.

Responsibilities

Serve as the primary liaison between the CEO and clients, vendors, employees, and stakeholders.

Manage the CEO’s calendar, meetings, and correspondence, ensuring clear priorities and seamless follow-up.

Prepare agendas, briefing documents, and key materials for meetings, events, and client engagements.

Provide comprehensive support across business and personal matters with utmost confidentiality.

Coordinate complex travel arrangements for business, tradeshows, client visits, and personal needs.

Respond to internal requests, ensuring timely, accurate communication with clients, vendors, and partners.

Research, source, and coordinate acquisitions of new inventory, including participation in online auctions.

Leverage digital tools and platforms (Microsoft Office Suite, Salesforce, project management systems) to improve workflows.

Represent the CEO and M.S. Rau with professionalism and polish in all communications and interactions.

What We’re Looking For

Required

Bachelor’s degree in Business Administration or related field.

10+ years of professional administrative experience, including 5+ years supporting senior executives.

Proven ability to prioritize and manage multiple tasks in a fast-paced environment.

Advanced proficiency in Microsoft Office Suite and strong digital / technical aptitude.

Demonstrated success in handling sensitive information with discretion and integrity.

Preferred

Familiarity with fine art, antiques, or the auction process.

Experience with Salesforce or other CRM systems.

Why M.S. Rau?

At M.S. Rau, you’ll have the opportunity to work alongside the CEO of one of the most respected names in luxury. You’ll collaborate with a world-class team and play a vital role in connecting operations to clients, partners, and colleagues around the globe.

Hours and Compensation

This is a full-time position that typically works Monday through Friday, 8 : 00 a.m. to 5 : 30 p.m. with a 30-minute meal break, but flexibility is required. Time outside these hours is regularly expected. At least two Saturdays a month are required. We offer a competitive base salary with the potential to earn quarterly and annual bonuses; compensation reflects experience and capabilities.

Job Details

Seniority level : Not Applicable

Employment type : Full-time

Job function : Administrative

Industries : Retail, Luxury Goods and Jewelry

#J-18808-Ljbffr