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Executive Assistant
Executive AssistantFuku • New York, NY, US
Executive Assistant

Executive Assistant

Fuku • New York, NY, US
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About the company :

IntelliPro is a leading global talent solutions provider specializing in connecting top-tier professionals with innovative companies across various industries. With a strong presence in the pharmaceutical and healthcare sectors, IntelliPro is committed to delivering exceptional services and fostering long-term partnerships. Our mission is to empower businesses and individuals to achieve their full potential through tailored recruitment and consulting solutions.

Job responsibilities :

  • Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as required.
  • Act as a liaison between executives and internal / external stakeholders, ensuring effective communication and follow-up.
  • Manage confidential information with discretion and professionalism.
  • Coordinate and organize executive-level meetings, including agenda preparation, minute-taking, and follow-up on action items.
  • Assist in project management tasks, including tracking deadlines, monitoring progress, and ensuring deliverables are met.
  • Conduct research and compile data to support decision-making processes.
  • Handle expense reporting and budget tracking for executive-level activities.
  • Support the planning and execution of company events and initiatives.

Job requirements :

  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 3-5 years of experience as an Executive Assistant, preferably in the pharmaceutical or healthcare industry.
  • Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills in both English and Mandarin.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • High level of professionalism, discretion, and confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Experience in coordinating international travel and managing complex schedules.

    • Job benefits :

  • Competitive salary and performance-based bonuses.
  • Comprehensive health, dental, and vision insurance plans.
  • Generous paid time off and holiday schedule.
  • Professional development opportunities, including training and certifications.
  • Retirement savings plan with company matching contributions.
  • Employee wellness programs and resources.
  • Collaborative and inclusive work environment.
  • Opportunities for career growth within a global organization.
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