Event Delivery Specialist

This role is based in our San Francisco Kansas City or Washington D.C. office.

The Event Operations team for Tech Events at Informa Connect and Informa Festivals is the backbone of our world-class technology event portfolio ensuring flawless execution of premier B2B events that connect technology professionals across the globe. Our team manages the operational excellence behind major tech industry gatherings like London Tech Week Network X The AI Summit and Africa Tech Festival.

Be the architect of unforgettable moments  that professionals talk about long after the event ends. Your attention to detail will orchestrate flawless experiences where careers advance deals close and industries evolve.

• Manages all pre- and onsite facility interactions; including but not limited to venue decorator freight audio visual and virtual / hybrid platform.
• Works with marketing and registration to assist in coordinating exhibitor and attendee registration including advance and on-site registration as well as lead retrieval systems.
• Manages larger project teams to oversee all preconference logistics such as but not limited to show information documents temporary space arrangements signage and ordering of convention materials.
• Manage high level keynote speaker support including onsite logistics coordination of audio-visual needs rehearsal schedules set design and attendee seating plan. Manage audio visual needs and related budgets for all on-site event requirements.
• Communicates and completes food & beverage orders.
• Oversee management of speakers conference content and program budgets for events with 10 to 600 speakers. Includes incoming and outgoing speaker correspondence (contracts payments travel details event updates audio visual requests and registration inquiries) production of onsite printed session materials.
• Sets up and leads event pre-con meetings with all key suppliers and stakeholder
• On site manages logistical needs; parking audiovisual needs reviews and complies with all facilities contracts security and medical personnel. Provides an open forum to air any concerns. Hires manages schedules and trains temporary staff.
• Assists in the development of the annual budgets and updates monthly forecasts.
• Assigned role on events can specialize in one discipline or encompass multiple disciplines depending on scope of event. Role can also be a cross-functional team leader with indirect reports.
• Acts as Health / Safety / Security advocate for assigned events. Assists in making risk assessments and incident response plans. Writes incident reports. Fulfills incident response team role as designated.
• Lead event planning meetings presenting clear and concise updates on event milestones whilst also identifying any impacts to the event and propose resolutions.
• Coordinate an exhibitor health and safety sign off process for stand plans and exhibitor risk assessments and method statements and act as support in liaison with suppliers and team involved.

Qualifications :

Additional Information :

We believe that great things happen when people connect face-to-face. Thats why we work in-person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at

Our benefits include :

The salary range for this role is $55000- $65000 based on experience.

This posting will automatically expire on December 5 2025.

Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and or in the advertised position please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.

Remote Work : No

Employment Type : Full-time

Key Skills

Forklift,Customer Service,Organizational skills,Basic Math,Dealership Experience,Laundry,SyteLine,Warehouse Experience,Dispatching,Personal Injury Law,Translation,Project Coordination

Experience : years

Vacancy : 1