Payroll-HR Support AssociateFranciscan Villa Senior Living • Broken Arrow, OK, United States
Payroll-HR Support Associate
Franciscan Villa Senior Living • Broken Arrow, OK, United States
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job_description.job_card.job_descriptionSubmit hours and payroll changes per current payroll processing schedule prior to pay day Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule Respond to employee inquiries regarding payroll in a timely manner Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions Act as liaison between employee and support staff Ensure monthly Quality of Care Report completed HR Administrative Support Functions Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions Strives to ensure employee understanding of benefit programs by, regularly counseling employees / dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and / or support team as needed Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner Assists in the completion of responses to unemployment claims and provides backup documents as required Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices Assists with preparation of annual affirmative action plan, if applicable Completes personnel-related reports for management as requested Office Administration Functions Files all documents as required Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff Attends in-service training classes, daily stand-up meetings, and other meetings as required Provide supporting documents for audits Personnel Functions Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned Confirm license / certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen Maintain confidentiality of all pertinent employee information Report known or suspected incidents of fraud to the Administrator Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines Staff Development Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation Attend in-service training programs as scheduled Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel Adhere to all policies, procedures and practices Demonstrate flexible and efficient time management and ability to prioritize workload Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships Report to work at the scheduled time and is seldom absent from work Ability to multitask in fast paced environment Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook Ability to sit for long periods of time Attention to detail Strong organizational, written, verbal and interpersonal skills Typing (at least 50 wpm) / Computer skills / Calculator skills
Purpose of Your Job Position :
Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding / Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources.
DUTIES AND RESPONSIBILITIES
- Payroll Functions
Correct missed punches daily in timekeeping system, with appropriate documentation and approvals
Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same
Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required
Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility
Provide each newly hired personnel with orientation schedule
Expectations :
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Support Associate • Broken Arrow, OK, United States
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