Office Manager

Office Manager

Part-Time / Non-Exempt $14.00-$16.80 / hour

Position Summary :

Responsible for carrying out business office and record keeping procedures for the branch.

At the YMCA, we are welcoming : we are open to all. We are a place where you can belong and become. We are genuine : we value you and embrace your individuality. We are hopeful : we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined : above all else, we are on a relentless quest to make our community stronger beginning with you.

Essential Functions :

• Processes daily, weekly and monthly reports such as cash distribution, petty cash, expense summary accounts, accounts receivable, end-of-shift reports, Annual Campaign, and other applicable reports.
• Makes daily bank deposits and distributions.
• Maintains files for correspondence, documents, purchase orders, requisitions, and equipment, inventories and vendors.
• Orders office supplies.
• Records all purchase orders and invoices.
• Processes employee new hires, changes, terminations and maintains personnel files.
• Runs payroll reports and enters branch payroll on a bi-weekly basis.
• Organizes systems and procedures for the branch.
• Communicates office policy, procedures, and changes to all staff.
• Assists member service at the front desk during peak hours or when substitution of staff is necessary.
• Assists in the supervision and scheduling of front desk staff.
• Provides excellent member service and trains others in these services.
• Proactively solves problems
• Flexible work schedule may be required for occasional weekend or evening shift if needed.
• Carries out other duties as assigned by the Director or Management Staff.

Qualifications :