Management Analyst (Contracts & Grants)

Management Analyst (Contracts & Grants)

The Department of Health Services (DHS) Contracts and Grants (C&G) Division is located at 313 N. Figueroa Street, Downtown Los Angeles. C&G manages a library of approximately 1,400 contracts and receives requests with regularity for new services; the work is fast paced and requires analyst who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well with people. The Management Analyst position is an associate level analyst responsible for performing a full range of analytical and technical assignments for DHS under the direction of a higher-level analyst or supervisor. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in interacting with internal and external higher-level staff and management in the planning and coordination of work efforts.

Salary Range : $29.95 $43.20 Hourly

Essential Functions

• Assist with the development of solicitation documents including, but not limited to : Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility / program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations.
• Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board and County Counsel correspondence to effectuate changes.
• Assist in developing Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board of Supervisors approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.
• Assist line operations in identifying contractual and funding problems, and in resolving differences with contractors.
• Assists in formulating policies and procedures for contract development and / or in designing forms and other tools to aid in contract development.
• Provide strategic recommendations on procurement and contracting issues; which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.
• Assists in conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations.
• Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance.

Job Qualifications

Certificates / Licenses / Clearances

Other Skills, Knowledge, and Abilities

Physical Demands

Stand Frequently

Walk Frequently

Sit Frequently

Handling Occasionally

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb, Crawl, Kneel, Bend Occasionally

Lift / Carry Occasionally - Up to 15 lbs.

Push / Pull Occasionally - Up to 15 lbs.

See Constantly

Taste / Smell Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs / day)

Frequently (2 - 5 hrs / day)

Constantly (5+ hrs / day)

Work Environment

General Office Setting, Indoors Temperature Controlled

EEOC Statement

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.