SENIOR CLERK - 55008201

Senior Clerk - 55008201

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities.

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do :

Senior Clerk District Four / Transportation Development / Engineering Design

This position will assist with preparing all personnel-related paperwork to include, new hires, promotion, reassignment, pay actions, position descriptions, current and proposed organizational charts, create new hire personnel files, copy documents, and keep a record of all personnel related paperwork. This position will also assist with scheduling meetings.

The difference you will make :

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC : Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow :

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where you will work :

District Four Transportation Development

3400 West Commercial Blvd

Fort Lauderdale, FL 33309

Annual salary range : $36,015.70 - $46,608.55

A competitive area differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

Your specific responsibilities :

Assists with preparing all personnel-related paperwork to include new hires, promotion, reassignment, pay actions, position descriptions, current and proposed organizational charts, create new hire personnel files, copy documents, and keep a record of all personnel related paperwork.

Assists with scheduling meetings. Maintains database for offsite storage, retrieves and / or refiles requests for cost centers. Maintains retention of records according to procedure. Assists and coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and office is in compliance.

Assists in making purchases and processing purchasing card charges in Florida Accounting Information Resource (FLAIR) subsystem. Utilizes the State Travel Management System (STMS) to prepare mission critical approval travel for employees in accordance with the latest rules, procedures, and processes. Files general office material and maintains office records. Utilizes word processing and spreadsheet applications for memos, letters, and reports. Coordinates with project managers, section leaders, and managers to process letters of responses in a timely manner. Ensures letters are accurately formatted and responded to prior to suspense date via JustFOIA.

Assists Consultant Management Project Managers and In-House Section Leaders with processing typical sections, roundabouts, exceptions, and variations for approval by District Design Engineer or designee. This includes maintaining a database that requires scanning and uploading required information submitted by Project Managers before final approval by the District Design Engineer.

Responsible for managing electronic databases : this includes electronic review comments systems, utilizing Electronic Document Management System (EDMS), issuing / resetting new user accounts, updating system records with comments, tracking logs (roll forward, consultant lockdown plan, etc.), utilizing Collaborative Tool to route documents for review, routing documents for signatures via DocuSign, and attending meetings and trainings. Assists with maintaining Design's database for surplus, miscellaneous permits, and records requests.

Serves as back up training coordinator. Assists with maintaining individual training plans in the database, tracks annual mandatory trainings, keeps staff informed of training, and attends training-related meetings.

Assists with processing vendor / contract invoice transmittals in accordance with the Department procedures. Maintains and track contract information.

The successful candidate will have the following required knowledge, skills, and abilities :

Knowledge of office procedures and practices. Computer software including windows applications. Business etiquette in an office environment and on the telephone.

Skilled in the use of office equipment. Typing correspondence, memos, reports and various documents with established formats using correct grammar and punctuation and review for accuracy.

Ability to handle multiple tasks and interruptions. Maintain strict confidentiality when handling sensitive issues. Communicate effectively, orally and in writing. Organize files, records and / or materials. Establish and maintain effective working relationships with others and be adaptable.

Minimum qualifications :

A high school diploma or equivalent and two years of secretarial or clerical work experience.

The State's total compensation package for employees features a highly competitive set of employee benefits including :

Health insurance (over 90% employer paid). $25,000 life insurance policy (100% employer paid). Dental, vision and supplemental insurances. State of Florida retirement package. 10 paid holidays a year. Generous vacation and sick leave. Career advancement opportunities. Tuition waiver for public college courses. A variety of training opportunities. Employee Assistance Program (EAP).

For additional benefit information available to State of Florida employees, visit : https : / / www.mybenefits.myflorida.com /