Executive Administrative Assistant to the Dean and Vice President for Academic Affairs

Location Job Title Benefits

Rocky Vista University in Englewood CO has an opening for an

Executive Administrative Assistant to the Dean and Vice President for Academic Affairs (Full-Time)

To be considered for this position applicants should submit a resume / cover letter and salary requirements on our Careers page at .

SALARY :

$68000 to $83400 per year. The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to skill knowledge experience education and credentials.

BENEFITS :

RVU offers a full benefits package that includes Health Dental and Vision insurance along with 2 weeks (minimum) accrued paid vacation days per year 12 accrued sick days per year personal days 13 ½ paid holidays and 401(K) match up to 7% based on employees contribution. Join us in an environment where in-office work is the primary focus complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence : We are Rocky Vista University (RVU) a diverse equitable and inclusive healthcare education university that recognizes values and respects the commonalities and differences reflected in our students staff faculty and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

Primary Purpose

Provide confidential and complex administrative assistance and clerical support to the Vice President of Academic Affairs and Dean of Rocky Vista University College of Osteopathic Medicine. Attend meetings and prepare minutes and reports for the VPAA and Dean; maintain confidential and sensitive information. Provides back-up assistance to other executives as needed.

Essential Job Functions

• Oversee daily operations of the Office of the Dean including administrative support calendar management mail / document routing budget tracking and coordination of special events and projects.
• Serve as Confidential Assistant preparing proofreading and processing complex and sensitive reports letters and memoranda.
• Coordinate and support meetings for the Dean including scheduling agenda and document preparation note-taking and minute transcription for in-person and virtual formats.
• Manage scheduling across multiple calendars including meetings with internal departments external stakeholders and campus resource reservations (auditoria conference rooms).
• Document and support student meetings including note-taking transcription posting to Navigate and follow-up actions such as drafting letters.
• Organize and manage student appeals including documentation collaboration with legal counsel and drafting decision letters.
• Coordinate travel and accommodations for the Dean and VPFA using sound judgment and working with travel agents.
• Support COCA accreditation activities including gathering organizing and tracking documents as well as contributing to final report submissions and logistics planning for site visits.
• Collaborate across departments to gather information and documents requested by the Dean and provide cross-coverage within the Deans Suite.
• Manage digital files and platforms including OneDrive and SharePoint document organization editing and finalization and conversion to PDF.
• Assist with hiring processes including iCIMS job postings search committee coordination resume collection and candidate scheduling.
• Prepare and manage presentations and event logistics including PowerPoint slide decks for Board of Trustee and Town Hall meetings and coordination for Match Day and graduation ceremonies.

Marginal Job Functions

Required Knowledge Skills and Abilities

Minimum Qualifications

Preferred Qualifications

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

Required Experience :

IC

Key Skills

Digital Marketing,Information Systems,F&B,Biomedical,Air Conditioning

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 68000 - 83400