Inventory Control Clerk

SUMMARY

The Inventory Control Clerk is responsible for receiving, invoicing and batching to Accounts Payable all products arriving on property, utilizing the SWS Inventory / Purchasing System. Closing of all Food and Beverage invoices, department to department and cost transfers to all outlets and production areas Actively involved in all physical inventories, physical counts and recounts, data input and report generation.

Essential Job Functions :

• Utilizing the receiving worksheet, input received physical counts into the SWS Inventory / Purchasing System for the purpose of updating inventory counts & invoicing process.
• For invoicing purposes, compare the purchase order (based on the receiver) to the vendor invoice. Any discrepancy encountered is reported to the appropriate department for resolution. When complete batch the invoice to Accounts Payable for payment.
• Conduct physical inventories in all retail and warehouses and compare with inventory counts maintained by the Dataworks and SWS System. If different, reconcile the differences through review of all inventory documents.
• Update cost transfers, from department to department, according to quantities written in forms and file for future review and / or questions.
• Monitor system for incomplete documents. Input and maintain production areas inventories. Assist in the utilization of the I / P system, insuring that quantity & price variances are responded to in a timely manner, and deal with any special requests that might arise.
• Lift, move, or carry materials weighing up to 10 lbs. on an occasional basis.
• Sit, walk, stand, (as required), kneel, squat, bend (at neck & waist), twist (at neck & waist) and reach above / below shoulder level as required. Simple grasping as well as fine hand manipulation, and pushing / pulling are required to complete essential functions.
• Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules that reflect the business needs of the Hotel.
• Comply with hotel rules and regulations for the safe and efficient operation of Hotel facilities.

Education :

Working towards or a Degree in Accounting Business Management or comparable experience. Any combination of education, training, or experience that provides the required knowledge, skills, and abilities.

Licenses / Certificates :

QUALIFICATIONS

EDUCATION

Degree in Business Administration, Marketing, Communications or related field, and one to five years previous relevant experience in a position with management responsibilities. Previous sales experience in convention and / or hotel banquet and meeting planning activity is required. Exhibits knowledge of marketing principles and practices including public and media relations, promotional and sales development; knowledge of organizational principles and project management. Previous marketing and sales experience in a conference, convention or full service hotel meeting space environment preferred. Work experience in a related job may be considered as a substitute for educational requirements.

LANGUAGE SKILLS

Exceptional oral and written communication skills with the ability to accurately write reports, business correspondence, and procedure manuals. A high level understanding of interpersonal skills to productively deal with business contacts and team members at all levels of the company. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Possess a strong attention to detail and engaging presentation skills. Has the ability to effectively present information and respond to questions from groups of managers, staff, clients, and general public.

MATHEMATICAL SKILLS

Ability to accurately add, subtract, multiply, and divide in all units of measure and calculate figures and amounts. Such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret and follow through on a  variety of instructions furnished in written, oral, diagram, or schedule form. Excellent time management, problem solving and organizational skills are a must.

OTHER QUALIFICATIONS

Must be a minimum of 21 years of age with a current, valid driver’s license. Must be proficient in Microsoft Office Products : Project, Word, Excel, Power Point, Publisher and Outlook. Flexible to work all shifts including holidays, nights, and weekend hours as business needs dictate. Attend and participate in meetings in order to be informed of new rules, regulations and procedures and to discuss scheduling and / or other concerns of the Hotel and / or department. In addition to performance of essential functions, this position may be required to perform a combination of functions to be determined based upon the particular needs of the Hotel.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee : must be able to maintain physical stamina and proper mental attitude to work under pressure in a fast-paced, casino environment and effectively deal with customers, management, team members and others. Is regularly required to sit; stand; walk and move through all areas of the casino; speak and hear; use hands to finger, handle, or feel. May reach with hands and arms above shoulder level; bend / stoop, squat, balance, kneel, lift and push / pull. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. While performing the duties of this job, the employee is regularly exposed to a smoke-filled environment. The noise level in the work environment is usually loud.