Administrative Assistant (Mental Health Services)

Overview

The Administrative Assistant performs administrative and managerial support duties for the SPOT Program. The Administrative Assistant will screen all incoming communications, prioritize appropriately and follow up with the Program Director as necessary. The Administrative assistant will also plan and coordinate meetings and maintain the calendar of the supervisor as directed.

Additional responsibilities include but are not limited to :

• Prepare word-processing documents and spreadsheet reports and information. Transcribe documents from recorded dictation. Maintain databases.
• Set up and maintain files, copy documents, and oversee record-keeping efforts.
• Compose, edit, and distribute correspondence, memos, documents, and forms.
• Attend meetings and prepare and distribute minutes.
• Greet and director visitors.
• Maintain the calendar of supervisor and / or others, as directed.
• Process documents and transactions specific to the department; track and report on expenses and other statistics.
• Participate on Administrative committee and work groups, as needed.
• Provide support to other areas, as requested.
• Serves as a resource for persons served, families, and outside agencies requesting information.
• Perform other related duties, as required.

Responsibilities

The essential job duties / responsibilities of the position include but are not limited to the information listed below :

Knowledge and Skills :

About Vinfen

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!

Our comprehensive and generous benefits package includes :

About Us :

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org / careers.

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Qualifications

Pay Range

USD $23.98 - USD $23.98 / Hr.