Office Manager

Summary

This position reports to the Director of Legal Support Services and the Office Managing Partner. Day to day direction will be provided by the Office Managing Partner and the Chief Executive Officers / Directors of the Firm administrative departments.

This position is responsible for the overall operation of the office including collaboration with attorneys and staff to ensure exceptional client service. Responsible for the direct supervision of the reception facilities and Legal Administrative Assistant employees within the offices. Supervision of records and technology employees is in conjunction with the administrative department managers. This position is also responsible for communications with and where appropriate supervision of outside vendors and building management and maintenance employees. Represents the Firm with external clients and professional organizations.

Required Education & Experience

• College degree in business human resources or a related area; or the equivalent work experience.
• 3-5 years management experience in a law firm or professional service environment.
• 2-4 years human resources experience with knowledge of state and federal employment laws.
• Strong computer skills including experience with Microsoft Word Excel and PowerPoint.

Preferred Education & Experience

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsible for coordination of local staff hiring and the new hire orientation / integration / I-9 process for attorneys and staff.

Coordinate facility maintenance and ergonomics including building / security issues to maintain an orderly work environment.

Identify approve and manage communications with vendors.

Communicate with Chief Executive Officers and Directors regarding Firm and local issues as necessary.

Performs other duties as assigned.

Competencies

Supervisory Responsibility

This position includes supervisory responsibilities.

Travel

Travel minimal.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. While performing the responsibilities of the position these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job the employee will work in a professional fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally due to the nature of this office position while performing the responsibilities of the position the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand walk reach with arms and hands climb or balance and to stoop kneel crouch or crawl. The employee must regularly lift and / or move up to 10 pounds occasionally lift and / or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority female veteran disabled and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant.

Benefits & Compensation

At Stinson LLP we are committed to the success of our employees. We are equally committed to providing competitive affordable health and wellness benefits to help take care of yourself and your family including :

The salary range for this role is $87000 $108000. The salary range for this position is based on a variety of factors including experience skills qualifications and location. The range is provided as an initial approximation at the time of posting and may vary based on the individuals unique qualifications and experience.

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 87000 - 108000