Administrative Assistant and Billing

Benefits :

401(k)

Health insurance

Paid time off

Vision insurance

About Us :

Padilla Freight Solutions is a dynamic and growing logistics company dedicated to delivering exceptional freight brokerage services. We work closely with carriers and shippers nationwide to ensure efficient, reliable transportation solutions. We are looking for a detail-oriented and motivated Administrative Assistant / Billing to join our team and help support our operations.

Position Overview :

The Administrative Assistant / Billing will play a key role in supporting our brokerage team with day-to-day administrative and operational tasks. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving.

Responsibilities :

• Assist with billing brokered loads, including reviewing and verifying documentation
• Contact carriers to confirm load details, schedules, and status updates
• Set up and onboard new carriers, ensuring all required documentation is complete and compliant
• Maintain accurate records and files for loads, carriers, and billing
• Follow-up with carriers and customers regarding invoices, payments, and required paperwork
• Support the brokerage team with rate confirmations, load tracking, and updates
• Provide general administrative support as needed
• TMS and Quickbooks experience a plus

Qualifications :

• Previous freight brokerage experience required
• Previous billing and paying carriers experience required
• Previous experience in freight brokerage, logistics, or the transportation industry preferred
• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable learning new systems
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving mindset with a positive, professional attitude
Benefits :
• 401(k)
• Health insurance, paid time off, retirement plan, etc.
• Opportunity for growth within a rapidly expanding company