Accounts Payable Specialist

Summary

We are seeking an experienced candidate, who is organized and works with a high attention to detail, to own the Accounts Payable function. This position will ensure supplier invoices are entered into our ERP system timely and accurately. Candidate will interact with Suppliers as well as internal functions to support timely vendor payments while ensuring every invoice is reviewed and approved for processing. Candidate will be organized and ensure documentation and traceability is maintained and will support weekly payment cycle. This candidate will further be integrated into the month end financial close process in assisting with maintaining various Accounts Payable related schedules and accruals.

Manufacturing Accounts Payable experience is required. Approximately 1,100 invoices are processed a month.

Responsibilities

• Ownership of all invoices obtained by the Company (Mail and Email).
• Ownership of the AP email inbox organization and filing.
• Process invoices in accordance with three-way match. Further ensure all invoices have correct authorizations, GL account codes, packing slips, and application of sales and use tax, in accordance with company policy and procedures.
• Timely process invoices into our cloud-based accounting system (ERP).
• Provide weekly updates on the received not invoiced purchase orders.
• Manage vendor statements by handling account reconciliations as well as resolving unreceived and unpaid invoices. Further manages the communication between finance and the suppliers through such resolution.
• Assist in identifying and working with vendor cost savings initiatives.
• Assist with the coordination and processing of our weekly cash disbursement cycle
• Complete the monthly Sales and Use Tax return.
• Manages 1099 requirements by maintaining vendor records in compliance. Further submits all 1099 filings at year-end with Plant Controller oversight.
• Assist team with annual external financial audit.
• Perform other duties or special projects as assigned as well as develop additional metrics / reports to enhance management decisions.

Requirements

Competencies - Knowledge, Skills, and Characteristics / Behaviors

Experience and Education Requirements