Office Manager 2026- 2027

Job Title : Office Manager / Executive Assistant

Location : Hartwood High School

Pay Grade : Clerical Salary Scale C10

Work Calendar : All 12 Month Employee

FLSA Status : Non-Exempt

GENERAL PURPOSE

Under the direction of the Executive Directors of School Leadership the Office Manager is the senior clerical staff member in the Office of School Leadership supporting department administrators directly and the mission of Stafford County Public Schools (Stafford Schools). The successful candidate will have strong task management skills provide strong customer service to stakeholders and show attention to detail in writing and data management.

MAIN JOB TASKS AND RESPONSIBILITIES

Administrative Duties

• Serve as Administrative Assistant to the Executive Directors of School Leadership.
• Provide clerical support such as answering phones sorting and distributing mail and preparing documents.
• Collect prepare check and review data for records and reports and oversee the daily work activities of the office.
• Work in collaboration with the school leadership team to maintain appropriated budget funds spending etc.
• Prepare and maintain digital documents at the request of the school leadership team and develop and maintain a filing system.
• Direct informational requests to proper respondents.
• Assist with administrator hiring processes including interview scheduling and material preparation.
• Support Stafford Schools and School Leadership events such as principal meetings community partner events employee recognitions and school board meetings.

Support and demonstrate core values of SCPS and assigned location

EDUCATION AND EXPERIENCE

KNOWLEDGE SKILLS AND ABILITIES

Standard office practices and procedures equipment and clerical skills; thorough knowledge of English grammar usage spelling punctuation and computation skills.

Proficient in Microsoft Office and Google Suite

Work cooperatively in a team environment to meet goals

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

To perform this job successfully an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made as required by law to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein employees may be required to perform duties not specifically spelled out in the job description but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1