HR Coordinator - Health Care Information Systems

Human Resources Position

Enhance the human resource operations in the Bioengineering Services and Health Care Information Systems by providing advice and guidance to the division leadership and employees and performing transactions within all subject matters of Human Resources. Key areas of responsibility include HR consultation, compliance, compensation and employment, reward and recognition, performance and leave management, communication, strategic planning and analysis and selected HR transactions and maintenance of employee information.

This position is eligible for a hybrid work arrangement of both on-campus (UI Health Care) and remote work within the State of Iowa. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Position Responsibilities :

Talent Management & Engagement

Assist managers and leaders with development of job descriptions; recommend job classification and staffing strategy (specified term, temporary, regular); assist with completion of hiring board request form if requested.

Develop interview questions and work samples, as needed. Participate in interviews as requested.

Serve as a resource to recruitment team when concerns arise during the recruitment process such as with references or the managers wishes to rescind an offer.

Provide length of service awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards; complete intake with supervisors for requests for flex pay, spot awards or other special compensation.

Support staff engagement initiatives.

HR Program Administration & Operations

Contact Leave and Disability Administration when an employee health situation may qualify as FMLA, non-FMLA medical leave or need an informal or formal accommodation under the Americans with Disabilities Act (ADA).

Provide information and direction to separating employees to ensure end of employment items are completed; complete exit interviews and debrief with Senior HR Director, manager or HR director as appropriate.

Evaluate requests for unpaid appointments; collect relevant information; ensure compliance with FLSA and University policies; complete appointments in Self-Service.

Advising / Communication

Provide advice and guidance to managers or directors concerning job design, classification, managing attendance issues, employee disputes and complaints, performance management issues and requests for reasonable accommodations.

Provide HR training and coaching to managers and leaders on HR policies, initiatives and processes.

Provide information and guidance regarding HR policies and procedures, state and federal regulations and laws and union contracts.

Work closely with supervisors to identify and develop effective HR solutions, including training and development plans, performance improvement plans, and facilitation of mediation meetings.

Communicate with staff and leadership to provide basic 'how to' instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries.

Assist in distributing in communicating HR updates to department leadership.

Schedule face to face meetings, initiate phone call discussions and support communication with email updates.

Strategic Planning

Communicate information, policies and operational changes to assigned divisions / units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices and strategies.

Identify opportunity to improve systems and processes, achieve efficiencies and / or improve service delivery.

Compliance with Policies, Laws and Regulations

Run HR reports, as needed; follow up to ensure compliance; take action to ensure compliance with laws, University policies and departmental expectations; follow up with assigned divisions / units to address outstanding compliance requirements.

Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.

Collaborate regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa, passport, and review past immigration documentation in some cases

Monitor training compliance and inform supervisors of status.

Pay Grade : Professional and Scientific Compensation

Salary : $46,943 to commensurate - 3B

The University of Iowa offers a generous benefits package, including 24 days of paid vacation per year to start and paid sick leave. Complete information regarding the full benefits package may be viewed at https : / / hr.uiowa.edu / benefits.

Percent of Time : 100%

Location : 3821 Ridgeway Dr, Coralville, IA 52241

Type of Position : Regular

Education Requirements : Bachelor's degree in Human Resources Management or related field, OR an equivalent combination of education and experience.

Experience Requirements : Minimum of one year of related experience in human resources. Demonstrated excellent verbal and written communication and interpersonal skills. Must possess strong organizational and analytical skills and attention to detail. Demonstrated proficiency with Microsoft Office and computer software applications.

Desired Qualifications : Prior experience in multiple HR program areas, including recruitment, performance management, employee relations, and classification / compensation. Ability to be organized, flexible and multi-task in a high volume and fast-paced environment. Working knowledge of state and federal regulations affecting human resources. Experience with human resource systems and applications.