Administrative Assistant

Description We are looking for a skilled Administrative Assistant to join our team on a contract basis in Pico Rivera, California. This role requires a meticulous individual who excels in managing office tasks, supporting team operations, and maintaining excellent communication with internal and external stakeholders. The ideal candidate will have experience in administrative functions and a proactive approach to problem-solving.

Responsibilities :

• Handle incoming calls effectively, providing assistance and directing inquiries to the appropriate departments.
• Manage general office tasks such as filing, organizing, and maintaining documentation.
• Accurately input and update data into systems, ensuring all records are current and error-free.
• Support team members by coordinating schedules, meetings, and other administrative needs.
• Greet visitors and clients warmly, ensuring a positive and welcoming first impression.
• Prepare reports, presentations, and correspondence as required.
• Monitor office supplies and coordinate replenishment to maintain inventory levels.
• Assist in maintaining office policies and procedures for smooth operations.
• Collaborate with various departments to ensure timely completion of administrative tasks. Requirements

High school diploma or equivalent required; associate's or bachelor's degree preferred.

3-4 years of experience using Microsoft Excel, including advanced functions such as pivot tables, VLOOKUPs, and data analysis.

2+ years of administrative or office support experience (corporate or professional setting preferred).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and / or Google Workspace.

Excellent written and verbal communication skills.

Strong organizational skills and ability to prioritize tasks in a fast-paced environment.

Professional demeanor, discretion, and a high level of reliability.

TalentMatch®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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