Events Coordinator

Job Description

Job Description

Our vision is that Pearl is the pioneering Plazamaker of North America through creating places and experiences to cultivate human connectedness. Every person who joins our organization is invited to join us in pursuing this vision and making Pearl the place to be.

As Pearl continues to grow and expand our offerings, Pearl is expecting growth in people living, working, and enjoying all that is available in the neighborhood. Our team will add services to our portfolio in pursuit of the continued innovation and the service level that is associated with Pearl. While recognizing this growth, we will continue to focus on sustainability by providing solutions that can transform San Antonio and the commercial real estate industry.

Pearl is seeking a proactive, hands-on Events Coordinator to plan and execute external events that reflect our brand and deepen our relationships with clients and the community. This dual-role position combines administrative accountability with active onsite coordination. Ideal candidates will be detail-oriented, personable, and ready to roll up their sleeves—whether managing a vendor contract or day of onsite logistics coordination.

Essential Functions

Event Planning & Administration (50%)

• Manage all administrative aspects of event planning, including budgets, invoices, permits, vendor negotiations, venue bookings, and post-event reporting.
• Create and maintain event timelines, task checklists, and communication with internal teams and external partners.
• Track expenses and ensure events are executed within budget.
• Maintain an organized events calendar and database of vendors, venues, and resources.
• Track merchandise inventory.
• Support vendor onboarding process.

Onsite Event Execution (50%)

Required Education and Experience