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Project Management Coordinator

Project Management Coordinator

Sustainability Engineering Group LLCPhoenix, AZ, US
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Job Description

Job Description

Description :

Job Title : Project Management Coordinator

Department : Program Management

Location : Phoenix, AZ

Reports To : Program Management Director

Job Summary

The Project Management Coordinator plays a crucial role in supporting the effective functioning of SEG’s Program Management Department. Responsibilities typically include a combination of administrative, organizational, and support tasks to ensure that project management processes run smoothly.

About the job :

The functional areas and responsibilities expected of the Project Management Coordinator are as follows.

Portfolio, Program, and Project Level :

  • Maintaining and organizing project documents at various levels (portfolio, program, and project) including project plans, status reports, schedules, and other relevant documentation.
  • Ensure that project documents are up-to-date, accurate, and easily accessible to project teams and stakeholders.
  • Facilitate communication between project managers, team members, and stakeholders.

Data Management and System Maintenance :

  • Manage and maintain the project management system, ensuring it is up-to-date and functioning efficiently.
  • Regularly update project information and ensure the accuracy and integrity of data within the system.
  • Develop reports to meet project and Program Management department reporting requirements.
  • Explore and implement automation solutions based on the requirements to streamline reporting processes.

    • Data Entry & Reporting System

  • Inputting project data into the project management system and generating standard reports and dashboards for project performance tracking.
  • Assisting in resource allocation and capacity planning by tracking resource availability and utilization.

    • Planning & Scheduling :

  • Scheduling and coordinating meetings, workshops, and project reviews, which involves planning and scheduling activities.
  • Developing project schedules in coordination with project managers and inputting data into the project management tool
  • Contributing to the planning and scheduling aspects of project management by preparing agendas and coordinating project timelines.

    • Project Controls and Budget Management :

  • Tracking and monitoring project performance against budgets, creating reports, and informing management.
  • Ability to contribute to budget management processes and ensure financial aspects align with project goals.
  • Participate in the preparation and submission of Request for Proposals (RFPs) for new projects.
  • Collaborate with cross-functional teams to contribute relevant information for proposal development.

    • Internal Quality Audit :

  • Ensuring that project management standards and methodologies are adhered to, conducting quality checks on project documentation and deliverables.
  • Conduct internal audits to ensure that SOPs and guidelines are being followed consistently.
  • Identify and address any deviations from established processes.

    • Process Improvement :

  • Identifying opportunities for process improvement within the program management department and contributing to the development and implementation of best practices.
  • Develop Standard Operating Procedures (SOPs) and guidelines for project management processes.
  • Create and maintain a repository of best practices to serve as a reference for project teams.
  • Regularly evaluate existing processes to identify areas for enhancement and optimization.
  • Collaborate with stakeholders to gather feedback and insights for process refinement.
  • Implement newly developed SOPs and guidelines across project teams to ensure consistency and adherence to standards.
  • Explore opportunities for automation to enhance the efficiency of existing processes.
  • Work towards integrating automated solutions where applicable to streamline workflows.
  • Facilitate training sessions to ensure the understanding and adoption of improved processes.
  • Ensure that all team members are aware of and follow the latest process improvements.
  • Collaborate with project managers and teams to plan for process enhancements based on project requirements and industry best practices.
  • Document updated processes and communicate changes effectively to relevant stakeholders.

    • Administrative Support :

  • Help in the identification, tracking, and reporting of project risks and issues.
  • Schedule and coordinate meetings, workshops, and project reviews.
  • Prepare agendas, distribute meeting materials, and document meeting minutes.
  • Schedule and coordinate meetings, workshops, and project reviews.
  • Prepare agendas, distribute meeting materials, and document meeting minutes.

    • Other duties reasonably related to the scope of responsibilities may be assigned.

    Requirements : Qualifications :

  • Bachelor’s degree in engineering management, business administration, project management, or a related field.
  • Executive Master of Business Administration, MBA
  • Possession of recognized project management certifications such as PMP (Project Management Professional), or equivalent.
  • Previous experience (8+ years) in project management support or administrative roles in the Engineering, Architecture and / or Construction field.
  • Proficiency in project management software and tools (e.g., BQE Core, Smartsheet, Microsoft Project).
  • Strong organizational, communication, and interpersonal skills.
  • Attention to detail and a high level of accuracy in work.
  • Ability to work independently and collaboratively in a team environment.
  • Knowledge of project management methodologies (e.g., PMBOK, Agile) is a plus.
  • No agency recruiters, please
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    Project Coordinator • Phoenix, AZ, US