Principal Administrative Associate

Principal Administrative Associate

The mission of the Bureau of Tuberculosis Control (BTBC) is to prevent the spread of tuberculosis and to eliminate it as a public health problem in New York City. Position Summary : The office of Disease Investigation and Case Management (DICM) is seeking to fill the role of Principal Administrative Associate. Reporting to the Director of DICM; the Principal Administrative Associate (PAA) level I will provide high-level administrative support interacting with line staff and upper management, including the commissioner's office.

Job Duties and Responsibilities :

• Provide administrative support to DICM, including schedule appointments / meetings and book meeting rooms using appropriate software.
• Coordinate training events for DICM including, Public Health Advisor Day Seminar, Supervisor's Quarterly Meeting, Quarterly Network meetings and other related training events as necessary.
• Coordinate activities with managers, supervisors, BPHC TB clinics, Surveillance and Epidemiology, Administration, Policy and Planning, Education and Outreach, and Medical Affairs.
• Performing audits of selected reports and activities in the TB registry.
• Maintain selected databases.
• Manage calendar for the director and serve as point person for scheduling meetings with senior management.
• Collect, Coordinate, and organize agenda items for meetings.
• Under direction, create spreadsheets, draft letters and memoranda using Microsoft software.
• Perform ad hoc assignments and special projects as necessary to facilitate patient care and smooth operation of the office.
• Draft Job postings / Justification memos.
• Track staff training requirements and compliance.
• Assist with data entry and tracking of program metrics.
• Provide customer service to internal and external stakeholders.

Why you should work for us :

Commitment to Equity : The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.

Minimum Qualifications :

Preferred Skills :

55a Program : This position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Public Service Loan Forgiveness : As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

Residency Requirement : New York City residency is generally required within 90 days of appointment.