Legal Secretary (Litigation)

Legal Secretary

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as a LEGAL SECRETARY in our Palo Alto office!

About The Role

The Legal Secretary provides a high level of client service and support while producing a high volume of consistently excellent work product. This individual maintains knowledge of the Firm's practice areas and a specialized knowledge of assigned practices and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney / client relationships.

Responsibilities include :

• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Creates and maintains client / matter lists and communication lists.
• Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Utilizes Intapp software to open new matters, prepare engagement letters, and process conflict reports.
• Collaborates with Client Account Manager and assigned timekeepers to manage billing process in 3E, including editing prebills, generating reports, and sending out final invoices.
• Arranges conference calls, video conferences and live meetings.
• Coordinates travel arrangements through the Firm's travel vendor as requested.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• Assist in all phases of a matter from case inception through trial (which includes attendance and assistance at trial site) or resolution.
• Coordinate management of case documents, including organization, review, and production of documents.
• Assist with the preparation of court filings, confirming proper Bluebook citation, proofreading, and assembling of exhibits and appendices.
• Assist with depositions, including preparation of witness files, exhibits, notices, and subpoenas.
• Assist with trial preparation and logistics, including preparation of witness files, and management of exhibits.
• Provides professional client relationship management with external clients.
• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.

About You

About MoFo

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

About Our Benefits

MoFo offers a comprehensive benefits package starting on your first day.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health / welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities / states and may vary based on factors including but not limited to the following : local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

Palo Alto salary range : $80k to $120k