Administrative Coordinator 4

Administrative Coordinator

Join the front line of public health as an Administrative Coordinator. In this fast-paced, multi-functional role, you'll support essential programs including Reproductive Health, Immunizations, WIC, TB, and morewhile serving as a key resource for patients and staff. You'll handle a wide range of responsibilities, from interviewing patients and entering data into EHR systems to managing fees, answering inquiries, and keeping daily operations running smoothly. If you're organized, tech-savvy, and thrive in a setting where every day brings something new, this role offers the opportunity to make a meaningful impact in your community.

An ideal candidate should possess the following competencies : Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas. Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Using Data : The ability to use relevant and valid data to inform a recommendation for action. Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

Minimum Qualifications Three years of experience in administrative services. EXPERIENCE SUBSTITUTION : Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties and Other Information :

• Manage clerical staff by planning, assigning, and reviewing work for accuracy and completeness; providing counseling; monitoring job-related incidents; evaluating performance; and orienting and training employees on systems including LINKS, CARS, LIMS, LAWIN, and EHR.
• Oversee office operations and resource management, including ordering and tracking supplies, special formula, and equipment; managing inventory; arranging maintenance or repairs; and processing surplus equipment according to DHH / OPH policies.
• Screen and assess clients for eligibility and services, collecting and explaining fees, processing payments using EHR, LEERS, and CARS, and interpreting WIC prescriptions for proper food benefits while maintaining confidentiality.
• Perform vital records functions as local registrar, including collecting and approving legal documents, filing death and stillbirth certificates in LEERS, issuing certified copies, collecting fees, and ensuring record confidentiality.
• Administer payroll and safeguard assets, including reviewing employee time records, managing petty cash, blank EBT cards, and bank deposits, while ensuring compliance with security and agency policies.
• Support clinical and administrative operations, assisting staff as needed for smooth unit functioning, maintaining required federal, state, and agency postings, and ensuring adherence to program procedures and regulations.

Position-Specific Details :

How To Apply : No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Contact Information : Paul Tran Paul.Tran3@la.gov LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

State employees earn competitive pay, choose from a variety of benefits, and have access to a great professional development program : Insurance Coverage, Parental Leave Up to six weeks paid parental leave, Holidays and Leave State employees receive the following paid holidays each year : New Years Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) : Louisiana State Employees Retirement System (www.lasersonline.org), Teachers Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others.