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Administrative Assistant
Administrative AssistantSolomon Page • New York, NY, United States
Administrative Assistant

Administrative Assistant

Solomon Page • New York, NY, United States
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  • serp_jobs.job_card.full_time
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We are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide high-level administrative support to department leadership within a fast-paced and dynamic business environment. The ideal candidate is resourceful, confident, and thrives under pressure while maintaining professionalism and a positive attitude. This role offers an excellent opportunity for a driven individual eager to contribute to a collaborative and global organization.

  • Pay $35-37 and $75- 85K

Responsibilities : Travel Coordination

  • Arrange all aspects of domestic and international travel, including flights, hotels, ground transportation, and conference bookings.
  • Prepare detailed travel itineraries, ensuring all required documentation and visas are secured.
  • Coordinate logistics with other offices and update calendars, visitor logs, and travel logs accordingly.

    • Meetings & Client Engagement

  • Schedule and coordinate meetings, conference calls, and client lunches / dinners.
  • Manage catering and venue arrangements, prepare meeting materials, and maintain accurate records of attendees.
  • Handle transportation arrangements (car service, taxis) for staff and clients as needed.

    • Expense Management

  • Prepare and process expense reports in Concur and Dynamics 365 in a timely manner.
  • Reconcile receipts, document business purposes, and follow up for approvals.

    • CRM & Contact Management

  • Track client meetings and events within the CRM system.
  • Maintain and update contact records, ensuring accurate and current client information.
  • Develop familiarity with clients, brokers, and key partners.

    • Office & Administrative Support

  • Provide comprehensive administrative support for internal and external meetings.
  • Coordinate visitor arrangements, including desk assignments and meeting logistics.
  • Assist with mail distribution, FedEx shipments, and telephone coverage.
  • Support ad hoc projects and provide backup coverage for team members during absences.
  • Handle confidential information with discretion and professionalism.

    • Required Qualifications :

  • 2 + years of experience in an administrative support role; experience within financial services or a corporate environment strongly preferred.
  • Bachelor's degree preferred or equivalent experience.
  • Exceptional organizational and multitasking abilities with strong attention to detail.
  • Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.
  • Proficiency in Microsoft Office 365, SharePoint, and collaboration tools.
  • Experience managing travel logistics, expenses, and client communications.
  • Ability to adapt quickly, work independently, and manage multiple priorities in a fast-paced setting.

    • Ideal Candidate Attributes

  • Professional, composed, and collaborative team player.
  • Demonstrates initiative, reliability, and a strong sense of accountability.
  • Exercises sound judgment and maintains confidentiality at all times.
  • Culturally aware, ethical, and respectful in all interactions.

    • If you meet the required qualifications and are interested in this role, please apply today.

    The Solomon Page Distinction

    Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

    About Solomon Page

    Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit : solomonpage.com and connect with us on Facebook , and LinkedIn .

    Opportunity Awaits.

    #LI-AC6

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    Administrative Assistant • New York, NY, United States

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