Administrative Assistant

Job Description

Job Description

We are looking for an experienced Administrative Assistant to provide advanced support to executives or department-level leadership within a non-profit organization. This contract position requires a meticulous individual who excels in managing administrative tasks and possesses exceptional organizational skills. Based in Stockton, California, this role offers an opportunity to contribute to meaningful work while collaborating with diverse teams.

Responsibilities :

• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management.
• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions.
• Draft and edit correspondence, ensuring clear communication across departments.
• Maintain accurate records, track documents, and perform meticulous data entry.
• Organize and manage calendars, schedules, and meetings for multiple supervisors.
• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management.
• Handle sensitive and confidential information with discretion and care.
• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently.
• Anticipate needs and proactively solve problems to support team objectives.
• Collaborate effectively in a public sector or large organizational environment, including higher education settings.
• Minimum of 3–5 years of advanced administrative support experience, preferably in executive or departmental roles.
• Proficiency in Microsoft Office Suite and familiarity with cloud-based systems like SharePoint and DocuSign.
• Strong verbal and written communication skills for effective interactions and documentation.
• Exceptional organizational and time-management capabilities to handle multiple priorities.
• High attention to detail in recordkeeping, data entry, and document tracking.
• Experience in managing calendars, meetings, and schedules for multiple supervisors.
• Independent problem-solving skills and ability to take initiative in dynamic environments.
• Familiarity with procurement or contracts administration is preferred, including vendor management and requisitions.

Please call 209.279.5269 once you have completed online application