Operations ManagerVertex Partnership Academies • Bronx, NY, US
Operations Manager
Vertex Partnership Academies • Bronx, NY, US
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job_description.job_card.job_descriptiona Humanities-focused pathway with AP courses, or three different International Baccalaureate Career-related Programme pathways : Biomedical Science, Computer Science and Cybersecurity, and Montessori Early Childhood Education, all of which have real-world partners and result in an industry credential. At Vertex, our students have agency . Each day, they make choices about the kind of people they want to become, the lives they want to lead, and the society they want to build. It’s our sacred duty to equip them with the knowledge most worth having, to sharpen their critical thinking, and to create a space where they grapple with diverse viewpoints, express cogent arguments, and engage in democratic discourse. Culture of Continuous Improvement Calendar Professional Development for 3 weeks before meeting students Instruction for students for 1 week in August before the fall session begins Student-led family conferences three times a year (no instruction on these days) Professional Development and coaching Participate in school-wide and weekly Operations and Student Support team meetings to gain important skills and understand critical information. Engage fully in team meetings to identify problems and create effective solutions. Essential Job Functions School Operations and Logistics Oversee and manage all aspects of the main office, ensuring service, organization, friendliness, and professionalism. Ensure reception and entrance spaces are clean, welcoming, and informative, and handle visitors and phone calls promptly. student arrival, attendance, transitions, and dismissal Assist in preparing the school for the opening of the school year, including ordering curriculum and classroom supplies Assist in coordinating logistics for school meal services : ensure scheduling, troubleshooting, and compliance Manage the Free and Reduced Lunch Program and process Assist in planning and coordinating logistics for school-wide events, including occasional evenings or weekends Assist in translating documents into Spanish and provide live interpretation for events and meetings as needed Assist in managing facility requests, communicate with the facilities team, and ensure requests are completed Enrollment Assist the student recruiting process, including outreach and tours for parents Assist with the upkeep of physical and digital student files and the coordination of student enrollment Assist in maintaining the student waiting list in accordance with State law; receive and organize applications Assist to ensure new student lottery is run in compliance with the law; works with school leadership to document the process followed by an impartial party Assist in transmitting student transfer and withdrawal paperwork to and from students’ former or current school Assist in ensuring student information is accurate, organized, and filed as required by State law T echnology Assist school technology needs, including devices, software, and network infrastructure Assist distribution, maintenance, and collection of student and staff technology Finance and Purchasing Assist the procurement, distribution, organization and inventory of school supplies Support as needed with annual financial audit process as needed (i.e., manage financial documentation / filing process to ensure efficient year-end audit) Academic Operations Assist with all internal and external assessments, ensuring timely administration, scoring, and analysis Assist in preparing school for parent-teacher conferences, including but not limited to, printing of report cards, progress reports, and supplemental materials as required by school leadership Support the preparation, execution, and processing of internal and state assessments Support the backwards planning for tasks and projects, including but not limited to summer inventory, school year startup, scholar enrollment, assemblies, and end-of-year school closeout. Qualifications The ideal candidate moves with urgency and purpose, anticipating needs and managing systems. An expansive sense of your own agency A hunger for feedback from all stakeholders and a commitment to continuous improvement A bachelor’s degree Oral and written fluency in Spanish 3-5 years of administrative office experience, preferably in a school setting Experience with data management systems, esp. A flexible attitude, commitment to lifelong learning, and sense of humor A commitment to viewpoint diversity and open inquiry Excellent interpersonal, organizational, communication, and collaborative skills Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures Strong growth mindset, with a willingness to take personal responsibility, able to internalize and apply feedback with immediacy, dedication to effectiveness and excellence Compensation and Benefits Vertex Partnership Academies offers a competitive compensation package, including : The salary range for this position is $65,000.00 - $85,00.00; offer will be commensurate with the candidate’s years of experience and credentials. Comprehensive medical, dental, and vision insurance 401(k) retirement plan with employer match Paid time off and holidays Professional development opportunities A mission-driven, supportive working environment Physical Requirements This role may require lifting and carrying items weighing up to 20 pounds unassisted, including assisting coworkers when needed. Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting, sitting, and looking at a computer screen for long periods at a time. EEO Statement Vertex Partnership Academies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment; including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Powered by JazzHR
Organization Overview Vertex Partnership Academies is a public charter International Baccalaureate World High School with a classical core in the heart of the Bronx. Our mission is to provide students with pathways for upward mobility while preparing them for the responsibilities of self-governance in a democratic republic .
Everything we do is rooted in the four cardinal virtues :
- courage, justice, temperance, and wisdom. Our Lower Academy curriculum is designed to teach timeless truths in pursuit of the good , the true , and the beautiful .
- All students train in the seven classical liberal arts of the Trivium and Quadrivium, with explicit instruction and practice of logic, grammar, and rhetoric, choose between Spanish and Latin, and trace the development of the Western Tradition.
Our Upper Academy provides students with rich options equal in rigor and stature :
Assist core operational systems :
Required :
ATS, PowerSchool, and Schoolmint Exceptional computer skills, with fluency in Google Suite and Excel Preferred :
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