Payroll Administrator

Payroll Administrator

Job Type : Part-time - 24 hours per week to full-time (Starting two to three days a week, and eventually going to full-time as we grow). This position will be estimated to go full-time in about six months. Reports To : Founder / Director

Summary : Processes and prepares semi-monthly company payroll and commission checks, as well as payroll-related reporting such as benefits, garnishment, and employee verifications, and other payroll information requests.

Duties and Responsibilities :

• Complies with the regulatory standards, policies, and procedures of payroll processing
• Maintains a current working knowledge and awareness of the payroll processing system and changes related to wage and tax laws
• Interfaces with HR regarding new hires and employee benefit deductions
• Assists in processing bi-monthly payroll
• Creates / runs / edits internal management reports using Excel and QuickBooks
• Sends and communicates payroll-related reports to appropriate parties
• Ensures proper employee contribution deductions are in place for medical, dental insurance, 401k etc.
• Verifies time card completion, ensuring all approval signatures are in place, and provides resolution for any discrepancies
• Enters time and attendance information into the payroll system
• Reviews hours entered into the payroll system for discrepancies / errors
• Processes employee garnishments (wage garnishments, child support, and levies)
• Ensures that final paychecks are disbursed and all payroll procedures are followed in accordance with relevant federal and state laws
• Responds to and researches any issues regarding payroll
• Files any payroll information with great detail and organization
• Assists with any audits from internal and external auditors and accountants
• Processes staff termination / resignation payroll documentation; processes final checks
• Provides excellent service to employees as a first point of contact for payroll issues / questions
• Maintains the integrity and confidentiality of the payroll system

Qualifications :

Bachelor's degree, preferably in an accounting or finance-related field

Possesses a minimum of three to five years of experience in payroll processing

Has excellent verbal and written communication skills

Able to work with salary and other confidential employee information in an appropriate manner

Demonstrates commitment to excellence and high standards

Possesses excellent customer service skills

Possesses strong organizational, problem-solving, and analytical skills; able to multitask and manage competing demands and priorities

Able to work independently and as a member of the team

Provides attention to detail

Able to deal effectively with a diversity of individuals at all organizational levels

Possesses good judgment with the ability to make timely and sound decisions

Demonstrates ability to plan, organize, and execute projects and special assignments

Has versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

Proficient in QuickBooks, Payroll - ADP WorkforceNow, payroll reconciliation, MS Office (Word, Excel, PowerPoint, Outlook)

Must be able to speak, read, write, and understand the primary language(s) used in the workplace

Bilingual skills are a plus

Physical Requirements :

While performing the duties of this job, the employee is frequently required to do the following :

Work Environment :

Able to work in a moderately loud environment