Administrative Assistant

Administrative Assistant (Hybrid – Allentown, PA)

Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team! Our client is seeking an Executive Assistant to support its senior managment team.

About the Role

In this role, you will perform advanced, diversified, and confidential administrative duties to support our executive leadership. You will be a key player in ensuring seamless workflow, managing communication, and handling essential administrative functions.

Key Responsibilities

Provide high-level administrative support with integrity, professionalism, and confidentiality.

Act as a liaison between executives, managers, and internal teams, ensuring smooth communication and follow-ups.

Manage workflow by prioritizing correspondence, emails, and verbal requests.

Prepare reports, presentations, meeting agendas, and minutes using MS Word, Excel, and PowerPoint.

Handle executive scheduling, travel arrangements, expense reporting, and contract processing.

Assist in organizing meetings, supporting visitors, and managing office logistics.

Collaborate with other administrative professionals to ensure efficiency and consistency.

Serve as a backup for other executive support as needed.

Perform additional duties, including onboarding new hires and coordinating delegations of authority.

What We’re Looking For

Education & Experience :

High School Diploma + 5 years of relevant experience OR

Associate’s Degree + 3-5 years of experience

Skills & Qualifications :

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ability to facilitate Zoom / Teams meetings.

Strong organizational skills with the ability to prioritize and adapt to changing priorities.

Exceptional verbal and written communication skills.

Ability to handle confidential information with discretion.

Professionalism, tact, and the ability to stay composed under pressure.

Self-motivated with the ability to work independently and in a team.

Experience supporting executive leadership is preferred.

Why Join Us?

Hybrid Work Environment – Enjoy a mix of remote and in-office flexibility.

Professional Growth – Gain experience working closely with executive leadership.

Dynamic Team – Be part of a collaborative and supportive workplace.

If you are a proactive, highly organized professional who enjoys supporting leadership in a dynamic environment, we’d love to hear from you!

Location : Hybrid (Allentown, PA)

Salary : Based on experience

Email resumes to LHADLEY@HTSS-INC.COM or apply online on the HTSS website!