Student Program Coordinator, Department of Electrical and Computer Engineering

Job Posting Title :

Student Program Coordinator, Department of Electrical and Computer Engineering

Hiring Department :

Chandra Department of Electrical and Computer Engineering

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Dec 01, 2025

Position Duration : Expected to Continue

Location : AUSTIN, TX

Job Details : General Notes

The Chandra Family Department of Electrical and Computer Engineering is a top-ranked department and the largest department in the Cockrell School of Engineering with more than 2,100 students and over 70 tenured and tenure-track faculty. Our faculty bring state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business. Join us in changing the world!

Purpose

To manage, develop, direct and evaluate the Department of Electrical and Computer Engineering's (ECE) Bridge Programs, which include our Integrated Masters program, NEXT Program, ECE Partners, ECE Graduate Ambassadors, and ECE academic job professional development events. This position will work with faculty, staff, and administrators in providing for academic programing, advising and services to ECE graduate bridge programs from undergraduate studies and connecting to post-doctoral, academic job market.

Responsibilities

Manage and coordinate all aspects of the ECE Integrated Masters program, including admissions, advising, and administrative support for students, staff, and faculty in the program.

Oversee graduate student ambassador and advisory programs, including GREECE and other programs.

Manage and coordinate the ECE Next Program; coordinate seminars, admissions and recruitment, workshops, and 8 week research summer program.

Manage all stipends for students in the ECE Next Program and coordinate travel for students.

Manage and coordinate the ECE Partner Program; provide biweekly check-ins with all Partner mentors; coordinate information sessions, trainings, seminars; maintain and oversee mentor and mentee applications for fall and spring; attend monthly university Actions that promote Community Transformation (ACT) meetings; participate in all graduate recruitment events; participate in ECE graduate Orientation.

Organize and coordinate ECE academic job professional development events.

Attend regular meetings with Director of Academics, ECE Next faculty, and ECE Partner faculty to provide status updates.

Required Qualifications

Bachelor's degree in a related field.

Three years of experience in student project coordination.

Ability to effectively communicate with university administrators, faculty, and students.

Proven excellent verbal and written communication skills and ability to effectively present information and respond to questions.

Proven strong attention to detail with excellent organizational skills to manage and prioritize workload demands.

Ability to plan and carry out responsibilities independently.

Demonstrated adaptability when required to meet multiple shifting priorities, and rapid change while adhering to guidelines, budgets, and deadlines.

Other duties as assigned.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in a related field.

More than three years of experience coordinating student programs.

Experience working with coordinating programs in STEM.

Salary Range

$50,000+ depending on qualifications

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Prolonged screen time.

Use of manual dexterity.

Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis or for special events.

Work Shift

• Standard work schedule is Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m.
• Work outside of normal business hours may be required on an occasional basis during peak periods.

Required Materials

Resume / CV

Letter of interest

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.