Office Manger / Administrative Assistant

Canary Hiring Technologies is an Atlanta based company. We started 2 years ago and now have about 2,000 customers. Our products help employers hire and retain employees. Our main customer segments are restaurants, retail stores, grocery stores, and home healthcare.

We have grown rapidly, and we are looking for someone to help us organize and manage all of the administrative work in the company. This would include some billing, some accounting, HR, contracts, executive support and general office things as they come up. Because we are effectively a start up this is an entry level position with the opportunity to grow into one of many areas in the company as we expand out our team or just become a really good and valued admin. Potential career paths include Finance, HR, Customer Success or Training and Support.

Our office is in the Old Fourth Ward in Atlanta. We believe in a strong company culture and, therefore, this role requires you to be in the office at least 3 days a week. Also because Atlanta traffic is awful, we encourage team members to live within walking, scooter or biking distance to the office. We are on the Atlanta beltline, and this is a great place to live. If you are willing to relocate to the area we will provide financial assistance to help you get an apartment. Not having to drive a car or fight traffic is a huge stress reliever.

We are open to full or part time candidates.

Qualifications :

The most important qualification is the ability and eagerness to learn new things. If you have that but are missing a few of the items below don’’t worry about it - still apply. We are looking for aptitude above and beyond anything else.

What we are looking for :

2-5 years of experience in operations, office management, HR, or related field

Prior experience working within a startup environment highly preferred

Experience with payroll processing systems and HRIS platforms

Knowledge of benefits administration and basic employment law

Strong proficiency in Google Suite and ability to learn new software quickly

We use Hubsport, Quickbooks and Gusto so if you have experience in any of those or something similar that is helpful.

Excellent organizational skills with ability to manage multiple priorities

Strong attention to detail and commitment to accuracy

Self-starter mentality with ability to work independently

Excellent communication skills, both written and verbal

Problem-solving mindset with ability to handle ambiguous situations

Requirements / Responsibilities

Job Duties :

1. General Office Administration

Coordinate office activities, meetings, and company events

Support onboarding processes for new employees

Develop and maintain operational procedures and documentation

Support executives with tasks as assigned from time to time.

2. Payroll & Benefits Administration

Process bi-weekly / monthly payroll accurately and timely

Serve as primary point of contact for employee benefits questions

Coordinate enrollment and changes for health insurance, 401(k), and other benefit programs

Maintain employee records and ensure compliance with applicable regulations

Manage approval of PTO requests.

3. Vendor & Partner Management

Interface with external vendors including insurance carriers, benefits providers, and service partners.

Organize and maintain contracts in Google Drive.

4. Financial Operations Support

Process employee expense reports and ensure compliance with company policies

Assist with accounts payable functions and invoice processing

Support budget tracking and reporting activities

Maintain accurate financial records and documentation

Assist with bank deposits.

Requirement qualifications

1. College degree

2. Experience with Quickbooks

3. Generalist experience with HR, Vendor management and contract management

Will give you the edge :

1. Experience or training in using AI to automate processes.

2. Demonstrated ability or interest in applying new technologies.

Special Instructions

Please do not send any emails, resumes, or call.

We are making it really easy to apply for this position.

Simply submit a ZippyApp application package which may include the Common Employment Application, Resume, and a Cover Letter. In your Cover Letter, please write a short paragraph describing yourself and why you would make a great addition to our team.

ZippyApp is the Common Employment Application for online and mobile that allows you to apply for jobs with one click, and is being accepted at a growing number of businesses each day.