Administrative Services Assistant (Portland)

Administrative Services Assistant Energy & Utilities

Location : Portland, OR | Vancouver, WA | Tri-Cities, WA | Greater Washington State and Utah

Employment Type : Contract (W2)

Industry : Energy & Utilities

Duration : 6+ months (potential for extension)

Contact : recruiting@corsource.com | 503-726-4545

About CorSource

We are CorSource Technology Group, a locally owned technology consulting firm in Portland, Oregon. For over 30 years, weve partnered with skilled professionals to support public and private utility, energy, and infrastructure clients. We specialize in aligning talented individuals with mission-driven, technology-forward organizations that keep our region running.

Position Overview

CorSource is seeking dependable, detail-oriented Administrative Services Assistant to support operational and project-based teams in the energy and utilities sector. This role is ideal for professionals with strong organizational skills who thrive in structured environments and enjoy providing behind-the-scenes support for critical functions.

Administrative Services Assistants play an essential role in maintaining smooth day-to-day operations, handling confidential data, coordinating logistics, and ensuring quality service delivery across high-security or regulated settings.

Key Responsibilities

Administrative Coordination & Customer Service

Provide daily administrative support including scheduling, correspondence, and office coordination

Serve as the first point of contact for internal staff and stakeholders

Manage appointment scheduling, front desk coverage, and basic credentialing activities

Respond to inquiries and provide accurate information in a courteous, timely manner

Document & Records Management

Prepare, review, and maintain records, files, and internal documentation

Support physical and digital filing systems in accordance with organizational and regulatory standards

Draft internal memos, guides, or operational documents as needed

Assist with timekeeping, travel arrangements, and document submission processes

Data Entry & System Support

Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems

Generate basic reports and support data collection activities for audits or compliance reviews

Follow established protocols for handling sensitive or confidential information

Cross-Team Support & Flexibility

Support operational readiness by contributing to internal SOPs and desk guides

Serve as backup for other administrative staff and support functions

Collaborate with team members to meet deadlines and maintain service continuity

Promote a culture of safety, integrity, and professionalism in high-visibility environments

Qualifications

Required :

3+ years of administrative or office coordination experience

Strong communication and time management skills

High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Proven ability to work independently and maintain confidentiality

Experience supporting teams in fast-paced or structured environments

Preferred :

Prior experience in the energy, utility, or public sector industries

Familiarity with credentialing processes or secure office operations

Experience with SharePoint, Adobe Acrobat, or enterprise systems

Associate or Bachelors degree in Business Administration or a related field

Why Work with CorSource?

When you join our network, you gain access to exclusive contract opportunities in high-impact organizations. Our team takes the time to understand your goals and match you with roles that align with your skills from short-term projects to long-term engagements that make a difference.

CorSource Technology Group is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.