RECORDS TECHNICIAN - 64084598 1

Records Technician - 64084598

This is a Career Service Records Technician position working for the Lee County Health Department. This is a routine technical position involving independent judgment and initiative in the application of departmental operations and procedures in the Vital Statistics Office of a large county health department. This position will train and maintain appropriate knowledge, skills and abilities of the e-Vitals computer system. Incumbent will acquire and maintain a good rapport with customers, funeral homes, and the Medical Examiner's Office.

As a Deputy Registrar in a large county health department, incumbent will review death, fetal death, and birth certificates on a daily basis for completeness, accuracy, neatness, visual errors, corrections, use of white-out and the timely filing of the certificates. Employee signs, dates, alphabetized by date of death, numbers, logs and updates statistical report for errors and enters death certificates on hand on spreadsheet and investigates any discrepancies. Employee mails original certificates using the contracted shipping vendor, for permanent registration with the Bureau of Vital Statistics in Jacksonville. Employee reviews and issues Burial Transit Permits to funeral directors as necessary. Employee correlates white / pink copies of the Burial Transit Permits and file, following established procedures.

Issues certified copies of death certificates to funeral directors per their requests.

Acts as alternate cashier accepting in-house and mail-in applications requesting certifications of birth and death records. Reviews applications for accuracy, completeness, identification and eligibility. Identification proof must be documented in the e-Vitals System, copied and attached to each application. Enter demographic and accounting information into the same system. The employee will receive payment and issue receipt for each chargeable transaction. Compile all monies received, adding cash, checks and credit card payments for the deposit. The employee is responsible for completing the proper deposit forms of all monies collected and forwarding such monies to the Accounting Department.

Information Custodian Designee : This position has the responsibility of being the Alternate Information Custodian for the Vital Statistic information set and, in the absence of the Information Custodian will perform related duties as defined in DOHP 50-10.

Acts as backup to print and reconcile the CDR Hospital Birth Log from e-Vitals with the faxed copies of Birth Logs from three (3) major Lee County hospitals at the beginning of each week, checking for any discrepancies. Employee reviews and processes online orders via VitalChek. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities :

• Knowledge of principles, practices & techniques of effective communication
• Knowledge of standard business formats & styles for letters & business forms
• Skill in operating a personal computer
• Ability to operate general office equipment, copier, fax machine, credit card machine and typewriter
• Ability to collect, record and analyze data relating to records or operational procedures
• Ability to utilize problem-solving techniques
• Ability to prepare reports
• Ability to make decisions in a timely manner
• Ability to handle telephone calls in a courteous & effective manner
• Ability to plan, organize & coordinate work assignments & communicate effectively verbally & in writing
• Ability to establish & maintain effective working relationship with others
• Ability to understand, interpret & apply applicable rules, regulations, policies & procedures
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
• Ability to lift and carry up to 50 pounds as needed
• Ability to frequently use telephone, computer, copier and small hand tools, i.e.; stapler, scissors, etc.
• Ability to locate information that is listed alphabetically & numerically
• Ability to review data for accuracy & completeness
• Ability to work independently or with minimal supervision

Licensure / registration / certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite) : Incumbent to receive Deputy Registrar commission (Florida Administrative Code 64V-1.023).

Other job-related requirements for this position :

Working hours : (A) Daily from 8 : 30 a.m. to 5 : 00 p.m. (B) Total hours in workweek 40+40 (C) Explain any variation in work (split shift, rotation, etc.)

Florida Department of Health Mission, Vision, and Values :

Mission : To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision : To be the Healthiest State in the Nation.

Values :

Innovation : We search for creative solutions and manage resources wisely.

Collaboration : We use teamwork to achieve common goals & solve problems.

Accountability : We perform with integrity & respect.

Responsiveness : We achieve our mission by serving our customers & engaging our partners.

Excellence : We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work : Fort Myers

The Benefits of Working for the State of Florida :

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised : Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and / or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note : You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website : http : / / www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and / or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not