Business Office Analyst

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu .

Founded in 1965, the Henry Samueli School of Engineering educates more than 4,700 students (3,700+ undergraduates and 1,000+ graduates) with an integrative approach that blends fundamentals, research and hands-on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society. Current research thrusts include Communications and Information Technology, Energy and Sustainability, Human Health, and Advanced Manufacturing and Materials.

https : / / engineering.uci.edu /

The Department of Electrical Engineering and Computer Science (EECS) is one of six academic Departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative and technical duties associated with approximately 120 employees. With 40 faculty, approximately 1,136 undergraduates and 321 graduate students, we are home to nearly one-third of the engineering student body, and have internationally renowned faculty who are top experts in their field. The Department of EECS is committed to an integrated view of the electrical engineering field - ranging from microscopic (even nanoscale) devices all the way to architectures, communications and software design - everything from electrons to programs.

https : / / engineering.uci.edu / dept / eecs

The expected pay range for this recruitment is $32.74- $35.81 (Hourly).

Your Role on the Team

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. Normally, you would use the bargaining unit job code for work covered by the title. If this is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA), because they are : 1) Confidential - meaning employee's duties normally require access to confidential information which contributes significantly to the development of management's positions in bargaining or grievances; or 2) the employee is employed outside of California at a location with 100 or fewer employees or 3) Supervisory - supervises employee as regular part of the job duties, then you would be the generic title without the CX ending.

Under the supervision of the Department Chair and Chief Administrative Officer (CAO), the Business Office Analyst independently conducts responsible and complex administrative analysis and supports a wide-ranging number of assignments and responsibilities. This position serves as a high-level executive to the Chair, coordinates a wide range of administrative support including complex calendaring, scheduling and special projects for the Chair. The responsibilities of this position encompass a wide-range of administrative and managerial duties, including internal and external communications to students, staff, faculty, advisors and others using a variety of platforms.

This position will also support the CAO and department administration as needed. Supports the CAO with a wide range of operational analysis, planning, and general department operations such as equipment management, department purchasing / reimbursement needs, key management, office operations and related logistics. Supports the CAO and faculty leads with tasks related to accreditation requirements, including course materials collection and organization, attendance at coordination meetings. Coordinates a broad range of administrative functions, resource management and confidential administrative assignments. Initiates and provides support for various department projects as needed including the coordination of student activities and quarterly faculty advising sessions. Provides high level administrative and analytical support, event coordination, and financial analysis.

What It Takes to be Successful

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

The expected pay range for this recruitment is $32.74- $35.81 (Hourly).

Required :

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to maintain confidentiality of records and information. Ability to maintain a high level of confidentiality and discretion in handling sensitive matters.
• Ability to work independently and collaborate in a team environment supporting the goals and mission of the Department, School and Campus.
• Skill and ability provide quality customer service to a wide range of internal and external stake holder through timely communication, response support and assistance.
• Ability to analyze issues, situations and workload to assess and execute appropriate actions.
• Demonstrated experience with (or ability to be quickly trained on) online tools used in the university environments, such as : email, gGoogle suite (drive, docs, sheets, forms, sites, etc.), Zoom, Docusign, slack, wordpress / wiki, and other modern software and project management tools. This is in addition to the more traditional Microsoft Office programs (especially Outlook, Microsoft Excel, and Word, and SharePoint) Adobe Acrobat programs, as well as UC / UCI specific applications.
• Ability to work independently and follow through on assignments with minimal direction and take necessary initiative to eliminate or mitigate potential negative effects.
• Demonstrated ability to understand and analyze complex financial budgets, including retrieving data from the financial systems
• Must be familiar with University administrative organization, policies, procedures, and practices.
• Working Experience with UC budgets, permanent department budget and accounting. Knowledge of Kuali Financial System (KFS), UC Path, ZotPortal Familiarity with UCI / UC administrative organization, policies, procedures, and practices. Knowledge of campus resources for students / faculty / staff. These may include but are not limited to the following : University Ombudsman, Counseling Center, Career Center, LARC, Disabled Student Services, Placement Office, LGBT Resource Center, Cross Cultural Center, UROP, Composition Office. Experience with student academic hiring practices and procedures.
• Strong attention to detail and willingness to strive for excellence.
• Bachelor's degree in related area and / or equivalent experience / training

Preferred :

Conditions of Employment :

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment :

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page - https : / / hr.uci.edu / new-hire / conditions-of-employment.php

Closing Statement :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization