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Contracts Specialist

Contracts Specialist

Robert HalfSugar Land, TX, US
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Role Overview

We are seeking a detail-oriented Contracts Specialist to manage new and existing contracts, coordinate renewals, and maintain accurate budget tracking. This is a key role supporting both sales and finance teams.

Duties / Responsibilities :

Contract Management

  • Enter new contracts (maintenance, enhancement, and construction) into the company's ERP system with complete and accurate data.
  • Review and process contract renewals—coordinate approvals and update records accordingly.

Renewals Coordination

  • Track upcoming contract expirations.
  • Alert and forward renewal information to account managers for review, negotiations, and client outreach.

    • Budget Updates & Cost Control

  • Monitor and analyze contract budgets—update with scope changes, price adjustments, or additional services.
  • Advise Account Managers and Field Supervisors of cost variances.
  • Close out opportunities when contracts terminate.

    • Reporting & Documentation

  • Organize and maintain all contract documentation (originals, renewals, correspondence).
  • Generate regular reports on contract status, renewal pipeline, and budget variances for leadership and finance teams

    • Collaboration & Communication

  • Work closely with account managers, operations, finance, and procurement to ensure contracts are honored and financials are accurate
  • Serve as the point of contact for contract-related questions from internal teams.

    • System & Process Improvements

  • Use ERP tools to streamline contract data entry and renewal processes
  • Recommend improvements for contract workflows, tracking, and budget integration.

    • Qualification :

  • 1–3 years in contract and budget roles, ideally within landscaping or construction.
  • Strong data entry, organizational, and MS Office skills.
  • Experience with ERP systems. Aspire experience preferred.
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    Contract Specialist • Sugar Land, TX, US