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Legal Assistant - State Program Administration Technical Specialist

Legal Assistant - State Program Administration Technical Specialist

USA JobsSaint Paul, MN, US
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Legal Assistant

As a Legal Assistant, you will assist the Department of Human Services (DHS) to stay in compliance with state and federal laws by providing the Contracts and Legal Compliance Division (CLC) with advanced legal support services. This position exists to assure that the appropriate stakeholders are engaged in contract template and contract manual updates, and, to provide coverage for contracts and purchase orders in SWIFT.

Responsibilities include but may not be limited to :

  • Manage contract templates and forms via the DHS templates and forms web platform.
  • Review and post Grant RFPs and related documents, and manage content on the DHS Grant RFP website.
  • Draft updates to current and develop new templates and forms and publish via the DHS web platform.
  • Consult with Contracts Attorney Supervisor, Contracts Attorneys, Contracts Coordinator Supervisor, Contracts Coordinators, and the Director of CLC (CLC Staff) when updating templates and forms.
  • Manage public data requests specific to DHS records.
  • Gather and analyze legal and other research and make recommendations based on the findings.
  • Verify contract evaluations are completed timely once contracts end.
  • Compile contract related data for reporting.
  • Participate in special projects.
  • Provide additional legal and policy support as needed.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.

Two (2) years' experience ensuring documents meet legal and / or policy requirements. Experience must demonstrate the following :

  • Time management and organizational skills sufficient to accomplish a range of complex tasks and track and meet deadlines.
  • Excellent computer skills and knowledge of Microsoft Office.
  • Analytical skills in order to effectively and efficiently make decisions.
  • Human relations and communication skills.
  • Preferred Qualifications

  • Tracking and monitoring of third-party information requests.
  • Conducting legal and other research.
  • Knowledge of contracts law and policies, including, but not limited to, professional technical contracts and grant contracts.
  • Remote work experience.
  • Public sector experience.
  • Experience with web development tools.
  • Variety of experiences working effectively with others from different backgrounds and cultures.
  • Additional Requirements

    REFERENCE / BACKGROUND CHECKS - DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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    Legal Assistant • Saint Paul, MN, US