Accounts Payable Senior Manager

Accounts Payable, Senior Manager

Reports To : VP, Controller

Location : San Jose, California

Salary Range : $145,000 to $170,000

This position is eligible for the annual performance bonus plan. Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we alwaysalwaysdo the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.

The Finance Team

Our projects may be complex, but our approach is simple : we build great things and we do it with great people. The Finance team at Cupertino Electric, Inc. (CEI) provides employees, stakeholders and customers with timely and accurate financial information. The Finance Department is comprised of seven teams : Accounts Payable, Payroll, Billing, GL, FP&A, Tax, and Project Accounting that work closely together to ensure compliance and the financial well-being of the company.

About The Role

The Senior Manager, Accounts Payable has a hands-on role that is responsible for managing and overseeing all Accounts Payable transactions for the Company. This role ensures the timely and accurate processing of vendor invoices, resolves discrepancies, maintains strong vendor relationships, and ensures payment are made according to terms in support of the Company's cash flow objectives. This role also manages the corporate credit card process, including administration and reconciliation of credit card activity. Manages monthly close of accounts payable, including the posting of month-end entries. Ensures that all deadlines are met in a timely, accurate and efficient manner. Designs operational procedures and processes that strengthen controls while improving operational efficiency. Participates in audits and special projects as required. May work with internal personnel, external consultants, vendors, customers, government agencies or auditors to provide required information and ensures proper recordkeeping for historical purposes. Selects, develops, and evaluates personnel to ensure the efficient and accurate operation of the Accounts Payable functions.

Design, implement and maintain operational procedures and processes that strengthen internal controls while improving operational efficiency.

Ensure payments are made in accordance with paid-when-paid terms.

Track and monitor expense reports submitted by employees, ensuring accuracy and compliance with company policies.

Serve as administrator and subject matter expert for Emburse (formerly Certify).

Ensure accounts payable operations comply with statutory requirements, company policies, processes, procedures, internal controls, and Finance objectives.

Support maintenance of desktop procedures to ensure current processes are accurately documented.

Responsible for the cash disbursements cycle; capitalizing on all discount opportunities; ensuring credit is received for outstanding debit memos; coordinating stop-payments and purchase order modifications.

Participate in and assist with the monthly / annual accounting period close process and support with annual audits.

Develop supplier / vendor relationships to quickly resolve payment issues, create and execute a payment strategy, and ensure vendor / supplier alignment with the direction of the company.

Build and maintain constructive business relationships with internal and external partners, including project managers, other departments and customers.

Lead efforts to improve efficiencies associated with the accounts payable functions in coordination with cross-functional teams including IT, Legal, AR, Purchasing, and Project Managers.

Collaborate with internal and external customers to proactively identify, research and resolve processing issues.

Ensure the timely resolution of internal and external inquiries regarding vendor invoice and payment issues.

Monitor violations of credit policies, provides analysis, conclusions and recommendations.

Report on established KPIs and miscellaneous data related to Accounts Payable daily operations.

Train and evaluates employees to enhance their performance, development, and work product.

Measure the productivity of the staff to streamline processes and promote efficiency and continuous improvement.

Other duties as assigned.

About You

Experience in construction and / or job cost environment preferred. Strong organization, supervisory experience and management of the accounts payable function in a large organization required. Minimum of five years supervisory experience.

Detail oriented with proven analytical skills.

Strong organizational, time management skills with the ability to multi-task.

Strong written and verbal communication skills. Ability to present, communicate initiatives, results and analyses to multiple levels of management and employees.

Must have large ERP AP system experience, as well as 1099 filing experience. Experience with automated expense reimbursement systems.

Practical, results-oriented team builder with good problem-solving skills.

Ability to effectively supervise and provide coaching to accounts payable personnel.

Possess a strong work ethic.

Ability to exercise strict confidentiality.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education and Experience : Typically requires a minimum of 10 years of related experience with a Bachelor's degree in Accounting or Business Administration or equivalent accounting experience is required. At least 5 years' experience of managing professional staff.

Cuptino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.