Administrative Coordinator - Academic Advising

Hiring Department

The University of Texas Permian Basin's Department of Student Success welcomes applications for the position of Administrative Coordinator

Salary Range

40,000.00 depending on qualifications

Essential Functions

The Administrative Coordinator position requires a variety of administrative processes, focusing on superior customer service and efficient administrative processing. This position will serve as the forward face of advising, greeting students, making appointments, helping with documentation, helping students navigate degree audit software, and other needed interactions. Position involves processing a large volume of confidential information, requiring discretion and a heightened sensitivity to the gravity of details. Daily interactions with all other Colleges and office constituencies require diplomacy, judgment, and an understanding of the University’s Values. Work assignments are performed in a self-directed manner. Moreover, this position will perform the administrative functions for Academic Advising but will also handle hiring, travel, and student workers for the Student Success area with the exception of the Success Center.

1. Perform day-to-day clerical and administrative functions in support of the assigned office. This may include record keeping, database management, appointment setting, preparation of reports, and receptionist duties.

2. Screen office calls, visitors, and mail, including serving as a backup to other college offices when needed. Assist faculty, other staff, and students with routine requests.

3. Provide basic clerical support to other staff within the office and to students needing assistance.

4. Accurately maintain student records, including the ability to protect the confidentiality of sensitive information.

5. Ensure that all required supplies and materials are available as needed and that equipment is in good working order.

6. Answer special requests and solve problems while routing to other staff and leadership when appropriate.

7. Administrative Assistant II might also assist in supervision of student workers to coordinate tasks and maximize efforts.

8. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

1. Associate degree

2. Three (3) years of administrative assistant experience

• Experience may be considered in lieu of education

Preferred Qualifications

1. Bachelor’s degree